Administrative Assistant

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a President, including principals and their lead. This is a fast-paced, deadline-driven environment that requires professionalism, discretion, and the ability to manage competing priorities with efficiency and accuracy.

The ideal candidate brings strong administrative experience, a high level of ownership, and a collaborative mindset. This role is fully onsite .

Key Responsibilities

• Proactively manage day-to-day administrative activities with minimal direction; anticipate needs and communicate potential issues or delays in advance
• Provide comprehensive calendar management, including scheduling, prioritization, and coordination
• Create and process orders, ensuring accuracy and timely completion
• Prepare and edit invoices, reports, memos, correspondence, customer statements, and other documentation
• Provide professional phone coverage, including answering calls, taking accurate messages, and handling urgent inquiries with sound judgment
• Maintain organized filing systems (electronic and physical), including email correspondence and documentation
• Manage incoming and outgoing communications, including emails and digital faxes
• Coordinate with external vendors: place orders, follow up on deliverables, and ensure timely payment and completion
• Partner closely with the broader administrative team to support business needs and ensure seamless coverage

Qualifications & Skills

• 5+ years of administrative experience, preferably supporting senior leadership (Managing Director level or equivalent)
• Strong organizational skills with exceptional attention to detail
• Ability to follow through on instructions while exercising sound judgment and initiative
• Proven experience handling confidential information with discretion and professionalism
• Excellent interpersonal, written, and verbal communication skills
• Strong phone presence and professional etiquette
• Ability to thrive in a fast-paced, high-pressure environment and effectively manage multiple priorities
• Team-oriented mindset with a willingness to go above and beyond
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Working knowledge of QuickBooks is preferred

What We’re Looking For

• High energy, adaptable, and solutions-oriented mindset
• Strong problem-solving skills with a proactive approach
• Commitment to delivering high-quality work and supporting team success
• Ability to represent leadership with professionalism and polish