Administrative Assistant
Description We are looking for a dependable Administrative Assistant to support daily office operations through a Contract position. This role combines front-desk coordination, administrative support, and accounts payable tasks, making it ideal for someone who is organized, detail-oriented, and comfortable managing multiple priorities. The selected candidate will help maintain a well-organized office environment while ensuring records, invoices, and communications are handled accurately and efficiently. Responsibilities:
- Welcome visitors and maintain a clean, organized, and welcoming reception area that creates a positive first impression.
- Process accounts payable activities by reviewing invoices, confirming documentation, and preparing items for payment approval.
- Track payment status and follow up as needed to help ensure vendor accounts remain current and accurate.
- Communicate with vendors to address questions, clarify billing matters, and resolve discrepancies in a timely manner.
- Maintain organized files for vendors, financial documents, office records, logs, and inventory information.
- Enter, update, and monitor data within journals, ledgers, spreadsheets, and related databases, then prepare reports from the information collected.
- Provide supporting records and documentation during audit activities and internal reviews.
- Assist with inbound calls, routine office coordination, filing, and general administrative support across the department.
- Contribute to special assignments and additional administrative projects based on business needs. Requirements - At least 5 years of administrative support experience in a fast-paced office setting.
- Working knowledge of accounts payable processes, including invoice review and payment coordination.
- Strong attention to detail with the ability to analyze information and identify inconsistencies.
- Proficiency in Microsoft Word and Excel for document preparation, tracking, and reporting.
- Experience with QuickBooks is preferred.
- Clear written and verbal communication skills with a detail-focused approach to internal and external interactions.
- Excellent organization, time management, and multitasking abilities, including the ability to manage frequent interruptions.
- Ability to handle confidential information with discretion and follow established filing and recordkeeping procedures. TalentMatch®