Event Operations Assistant

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ReThink HK

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Hong Kong, Hong Kong

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Contract Role: Event Operations Assistant, Full-time, in-office  

Location: Sheung-Wan, Hong Kong 

Dates: 15 June to 15 Sept (3 months) 


Minimum requirements to apply: Event Operations experience, fluent Cantonese and English, right to work in Hong Kong as Freelancer/Contractor  


ReThink HK is seeking an Event Operations Assistant to support our Head of Event Operations for three (3) months. The role is essential for ensuring the smooth operational execution of ReThink HK 2026.

 

This assistant will be responsible for supporting on all operational and event-related tasks. Candidates must be able demonstrate excellent task and time management, give examples of being able to solve problems and use their initiative – plus an understanding that the role will require working unsociable hours in the run-up to the event in September.


The successful candidate will play an important role in the overall success and execution of ReThink HK, contributing to a seamless experience for all participants. They will be expected to proactively and professionally address challenges as they arise, coordinate logistics effectively, and collaborate with various internal and external teams to maintain high standards throughout the event preparation period. This position offers a unique opportunity to contribute to one of the region’s leading sustainability-focused events whilst further developing valuable skills in event management and sustainable operations. 


The Event 

ReThink HK is Hong Kong’s flagship annual event, driving sustainable business transformation. ​Our event brings together business leaders, changemakers, innovators and stakeholders from across the region to establish ecosystems across key industries and communities. ​ 


Showcasing cutting-edge solutions and sharing strategies that enable businesses to achieve carbon neutrality by 2050, remains at the forefront of our mission. ​ 


With hundreds of engaging sessions, a large-scale expo, and extensive networking opportunities, we provide a comprehensive platform to advance a climate-smart and equitable world.​ 

At the 7th edition of ReThink HK, we will bring together over 10,000 attendees from business leaders to sustainability practitioners to explore real solutions driving Hong Kong’s transition toward a sustainable and resilient future. 


ReThink HK 2026 is set to evolve as a platform for innovation and inspiration, becoming Asia’s Hub for Climate Action and Sustainable Solutions. With a redefined model and reinforced investments, we have developed delegate-focused ecosystems that represent the key sectors of Hong Kong. The Cities, Energy, Impact, Innovation, and Resources Zones will showcase cutting-edge solutions and content-rich Theatres and Stages. 


Key Responsibilities:  

  • Assisting Head of Event Operations with all events and conferences at ReThink HK 26 
  • Supporting operations team with logistics and administrative tasks 
  • Maintaining records of all exhibitor graphics submissions and manage login credentials for the exhibitor portal 
  • Handling exhibitor operations enquiries (email and phone) 
  • Helping set up and dismantle events efficiently through to completion 
  • Follow up F&B sampling, crew meal ordering and venue related issues assigned by Head of Operations 


Essential skills and experience:  

  • Educated to A-Level standard. A degree is desirable, but not essential 
  • Proven project management / event operations experience 
  • Confident with all Microsoft Office packages 
  • Standard commercial acumen
  • Have an exceptional eye for detail and ability to prioritise tasks and projects.
  • Are enthusiastic and self-motivated, happy to work in a team as well as manage tasks independently.
  • Confidence to speak with business professionals on the phone 
  • Fluent in Cantonese and English, with Mandarin proficiency as a bonus.
  • Comfortable in fast-paced environments and dedicated to delivering exceptional content. 
  • Presentable and meticulous 
  • Passion for event planning and execution
  • Available for long working hours during peak period prior to the event 
  • Have the right to work in Hong Kong as ReThink HK cannot sponsor a visa. 


Next steps…  

Applicants should email an up-to-date CV along with expected monthly salary and availability to louisa.d@rethink-event.com