Office Administrative Assistant - Construction/Solar

Office Administrative Assistant - Construction/Solar

Location: Western Suburbs of Chicago
Employment Type: Full-Time

Position Overview

Our client is seeking a highly organized, proactive Office Assistant to support daily operations and help keep our team running smoothly. This role will begin remote and transition into a in-office position.

This person will work closely with the President, assist with customer communication and scheduling, help maintain operational organization, and occasionally join sales appointments to learn the solar sales cycle and support the process.

This is an excellent opportunity for someone who is detail-oriented, customer-focused, eager to learn the solar industry, and excited to grow with a fast-moving company.

Key Responsibilities

Administrative & Operational Support

• Manage calendars, schedule appointments, and coordinate meetings for leadership and sales staff
• Maintain organization across files, documents, customer records, and ongoing projects
• Assist with administrative tasks, communication tracking, and internal coordination
• Support daily office operations and ensure tasks and deadlines are met

Customer Service & Sales Support

• Handle inbound customer inquiries with a friendly, professional tone
• Assist with appointment scheduling, follow-ups, and keeping customers informed
• Engage in light sales support, such as providing information and preparing materials
• Join occasional customer appointments to shadow and understand the sales process

Commercial & Residential Solar Support

• Assist with preparing commercial solar presentations (Energy Toolbase, Helioscope, and other software—training provided)
• Help gather information to determine financing options (Cash, Capital Lease, PPA, etc.)
• Coordinate with customers in ComEd, Ameren, and cooperative territories
• Support both residential and commercial projects as needed

Qualifications Required:

• 1+ years of experience in construction, solar, or a related field (office, coordination, or customer-facing roles preferred)
• Strong communication, customer service, and organizational skills
• Ability to multitask, prioritize, and stay highly organized in a fast-paced environment
• Must live within a commutable distance to our future Chicagoland office within the Westerns Suburbs of Chicago
• Ability to work remotely at first, then transition to in-office
• Comfortable learning new systems, processes, and solar/construction terminology
• Ability to pass a background check

Preferred

• Experience supporting teams in construction, trades, field services, or solar installation
• Familiarity with scheduling crews, coordinating customer appointments, or supporting project workflows
• Basic understanding of solar energy, remodeling, or home improvement industries
• Proficiency with tools like Energy Toolbase, Helioscope, CRM/Project Management software (training provided)
• Bachelor’s degree or relevant administrative training is a plus

Benefits & Perks

• Competitive pay
• Performance-based bonuses
• Company-sponsored incentive trips (Current contest: earn a trip to Australia!)
• Growth opportunities within a rapidly expanding solar company
• Work-life balance with remote + hybrid flexibility