Administrative Associate (Senior Level)

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Rainforest Alliance

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Amsterdam, Netherlands

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15 days ago

The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.


Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoods of rural people.


As an international nonprofit organization with more than 30 years of experience in sustainability transformation, we understand that the social and economic well-being of rural communities is tightly connected to ecosystem health. This knowledge has shaped our rigorous programs to advance sustainable land-use and commodity production.


At the Rainforest Alliance we combat climate change, protect forests and biodiversity, promote human rights, and improve livelihoods. The enormity of the social and environmental challenges we are facing requires working together in a broad alliance. This is why we bring farmers, forest communities, companies, and consumers together to change the way the world produces, sources, and consumes.


Why


To protect nature and improve lives it’s becoming increasingly urgent that we approach the way we use our land and produce food and other products in more sustainable ways. For this to succeed we need to fundamentally change the way that businesses operate and source, and the choices we all make as consumers.


How


Our growing global alliance aims to transform our relationship with our natural resources and each other, to create a better future for people and nature together.


The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.


Position summary:

The Administrative Associate will support the Senior Director of Supply Chain Excellence in all aspects of their responsibilities, including general administrative tasks, driving engagement within the department, as well as strategically managing their time by coordinating daily activities. In addition, in support of the full department, the Administrative Associate will be responsible for facilitating the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.


Responsibilities:

  • The Administrative Associate will be responsible for assisting both the Director in all areas of executive operations and coordinate communications across programs and units/departments;

  • Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;

  • Manage communications by coordinating consistent and timely follow up between team members, and other units as needed;

  • Connect stakeholders and initiate workflow streamlining;

  • Provide strategic management and oversight of the Director’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;

  • Support in and provide statistics, presentations, calculations and other communications;

  • Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;

  • Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;

  • Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;

  • Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;

  • Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and

  • Provide general administrative support as needed.


Qualifications:

  • Bachelor’s degree is required;

  • 6-8 years administrative experience at an executive level;

  • Excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook);

  • Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:

  • Exceptional organizational skills to manage ambiguity and multiple priorities in a time sensitive manner;

  • Pro-activeness, engaging, keeping consistent overview of the department;

  • Working experience in an international and intercultural environment; and

  • Language skills: at least professional Dutch and English needed, additional languages are welcome.


Job LEVEL: 5A


Salary:

Commensurate with experience.


Deadline:
January 31, 2023


Notes:

Only candidates authorized to work in the Netherlands will be considered.


If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.org