Subcontract Manager
Description
Title: Subcontract Manager
Department: SCM
Location: Irvine, CA or Remote
Supervisor: Senior Director of Subcontracts
FLSA Status: Exempt
Position Status: Full-time, Permanent
Work Status (Remote/Hybrid/In-Office): Hybrid
Subcontracts Manager
Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.
Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Module, Development, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.
As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior-quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.
SUMMARY
The Subcontracts Manager is responsible for the subcontract buyout process (including engineering services, civil, mechanical, and electrical trades, substations, etc.) from RFP to task order/contract execution, identifying new subcontractors, managing a database of current subcontractors, managing the pre-qualification process, and reviewing subcontractor performance and its impact on future contracting decisions. Manage relationships with key subcontractors that support the overall strategic objectives of the organization and ensure reliable support to projects. Responsible for overall coordination, development, and management of subcontractor strategy. May be assigned other tasks as needed.
This position reports to the Senior Director of Subcontracts, or another senior management personnel that the President of the Company may designate. This position reports to the Irvine, CA office but will maintain a hybrid schedule of working out of their home office and the Irvine, CA office. Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position is expected to travel up to 30% of the time.
ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
- Build and lead a team responsible for execution of key agreements across multiple projects in parallel;
- Establish goals, objectives and metrics for team and team members and establish a culture of accountability and performance for direct reports;
- Collaborate with internal and external stakeholders to optimize contracting of engineering and construction services;
- Manage relationships with key subcontractors in alignment with Companies overall strategic goals;
- Manage subcontractor onboarding processes (including NDA and pre-qualification)
- Manage the RFP process including, but not limited to the following:
- Preparation of RFPs to qualified subcontractors including working with other functional groups to gather all required documents and data;
- Determine and maintain bid schedules in accordance with project schedules;
- Coordinate responses to RFIs from bidders;
- Review, compare and evaluate supplier proposals with historical and market pricing to determine cost-competitive pricing and identify opportunities for cost savings;
- Lead commercial negotiations for Master Services Agreements, Professional Services Agreements, project specific construction agreements (EPCA), change orders, etc. with support from internal stakeholders (Legal, Project Management) for key subcontractors in accordance with company policies and guidelines;
- Ensure prime contract flow downs are incorporated into subcontract documents as needed or applicable to scope of work;
- Monitor subcontractor compliance to contract terms and project requirements;
- Support Project Management Team as needed with contract information and input to resolve subcontractor issues, such as under-performance or scope gaps;
- Manage subcontractor performance evaluation process and develop improvement processes based on lessons learned;
- Support Project Management Team as needed with urgent needs;
- Maintain accurate and complete contracting records in accordance with record retention procedures;
- Track and analyze market data and provide updates to leadership teams;
- Identify, qualify & onboard new subcontractor; and
- Perform other duties and special projects, as assigned by Management.
REQUIRED QUALIFICATIONS
- Bachelor's Degree required
- Minimum 5-7 years of experience in Contract Management and/or Subcontracting
- Minimum 3 years of experience in solar and/or construction field project at the project size of over $100M in subcontracting
- Preferred experience in Solar or Renewable Energy
- Experience managing direct reports
- Knowledge in contract management
- Ability to work autonomously in a fast pace, professional, team environment with minimal supervision
- Ability to prioritize tasks appropriately and in support of project schedules and other deadlines
- Excellent organizational skills and attention to detail
- Strong verbal and written communication skills
- Confident communicator with the ability to interact with people at all levels of the organization
- Experience in conducting subcontractor/supplier reviews and evaluation, and maintaining good business relationships
- Computer literacy with an advanced knowledge on Microsoft office including, but not limited to, Excel, Word, Outlook, etc.
- Strong understanding of construction management software systems (Procore, E-Builder, CMiC, etc.)
- SAP Experience preferred
- Able to identify, investigate and solve problems that arise in a timely manner
PHYSICAL DEMANDS
- Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day
- Move/Traverse: infrequently bend, stand, stoop and/or walk
- Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
- Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations
- Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far
- Climb: occasionally ascends/descends on stairway to get to office upper and lower floors
- Travel: up to 20% as needed
WORK ENVIRONMENT
- Regular professional, office business setting
- Noise level ranges from low to moderate (if in office setting)
- Noise level ranges from moderate to high (if on construction worksite)
Hanwha Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations at hr-usa@qcells.com.
Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.
This job position is specific to Qcells USA Corp. only and not any other Hanwha affiliates. The above-listed salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. The salary range shared in the job description is for the listed position and only pertains to the candidate if they work in Irvine, CA. Actual compensation is influenced by a wide array of factors including but not limited to internal pay equity, skill set, education, licenses and certifications, geographic location, essential job duties and requirements, and the necessary experience relative to the job’s minimum qualifications. If candidates are considered for a nationwide role, then the compensation range will follow the marketability of the job function within those states. An additional discretionary bonus structure or incentives may be offered as part of the overall compensation package, in addition to the full range of medical, dental, and/or other benefits, dependent on the level and position offered.