Personal assistant and Operations Exec

Tbilisi, Georgia

I'm hiring! Personal Assistant & Administration Executive | Prop Sustainable Ltd

I'm looking for a highly organised, proactive and tech-savvy individual to join me at Prop Sustainable Ltd in a hybrid role based in Tbilisi, Georgia.

The position will initially be split 50% Personal Assistant and 50% Business Administration, although for the right person, there is a genuine opportunity to grow into a more commercially focused role as the business expands.

I work in Georgian Real estate, and own one of the UK's leading EV infrastructure advisories. I recently had a freak accident and will be in a wheelchair for 2 months+, I have full time medical support - but this the reason it's 50/50 between the two roles. Once I'm out the wheelchair, you'll be able to take on more exec work.

The role

Personal Assistant (50%)

Managing my diary, meetings, appointments and travel arrangements.
Handling personal bookings, errands and general day-to-day organisation.
Coordinating with clients, suppliers and other contacts.
Keeping me organised, anticipating what needs doing and making sure nothing falls through the cracks.

Business Administration (50%)

Maintaining and improving company databases, CRM systems and spreadsheets.
Managing project trackers and keeping commercial information accurate and up to date.
Supporting our EV charging infrastructure projects, including tracking opportunities, tenders and commercial offers.
Assisting with client correspondence, document preparation and business administration.
Researching companies, properties, potential clients and new commercial opportunities.
Identifying opportunities to automate repetitive tasks and improve internal processes.

Technology skills are absolutely essential.

I'm particularly interested in someone who is confident using modern AI tools, especially ChatGPT and Claude, and knows how to use them to work smarter, not just write emails.

Strong Google Sheets skills are crucial. You should be comfortable working with formulas, complex trackers, data management, filtering, reporting and maintaining accurate datasets. Experience with Excel, CRM platforms, automation tools and Google Workspace would be highly advantageous.

You don't need to be a developer, but you should be naturally curious about technology, comfortable learning new systems and capable of figuring things out independently.

Who I'm looking for

Someone who is:

Exceptionally organised, reliable and detail-oriented.
Confident, resourceful and able to use their initiative.
Comfortable managing multiple priorities in a fast-moving environment.
A strong communicator with excellent written English.
Technologically competent and genuinely interested in AI and automation.
Capable of taking ownership rather than needing constant supervision.
Discreet and professional when handling confidential information.

Previous experience in property, infrastructure or renewable energy would be useful, but it is certainly not essential. Attitude, intelligence and initiative matter far more to me than a particular degree or CV.

What you'll get

This will be a hybrid position, with flexibility to work remotely on certain days and attend the office when required.

I'm demanding, but fair. I work quickly, have high standards and expect people to take pride in what they do. Equally, I believe in treating people like adults.

Need time off because your child is sick? Have a doctor's appointment? Have something important to deal with? You don't need to explain your entire personal life to me. Just communicate clearly and get your work done.

I don't believe in micromanaging people or measuring performance by how many hours they spend sitting at a desk. I care about competence, accountability and results.

Most importantly, the better you perform on the business administration side, the more the PA responsibilities will gradually reduce. For an ambitious individual, there is significant scope to develop the position into a dedicated business operations role.

Location: Tbilisi, Georgia (Hybrid)

Company: Prop Sustainable Ltd

Salary: 4,000 GEL for 8 week probation, rising to £5000GEL

Interested?

Apply by linkedin only.

Type: RUBBER DUCKY, so I know you actually read the job spec