Office Administrator

Monday–Friday | 30–40 hours per week

We are seeking a highly organized and detail-oriented Office Administrator to support the daily operations of our Hawthorne, NJ office. This role is essential to keeping our workplace running smoothly by managing administrative functions, supporting multiple departments, and handling light accounting tasks.

The ideal candidate is proactive, dependable, and comfortable juggling multiple responsibilities in a fast-paced environment.

Key Responsibilities:

• Manage and respond to emails, phone calls, and general correspondence in a timely manner
• Perform general office tasks including scanning, mailing, distributing mail, and coordinating deliveries
• Greet and assist visitors with a professional and welcoming attitude
• Manage executive calendars, appointments, and travel arrangements
• Support team members with administrative needs across departments
• Plan and coordinate company events
• Monitor and order office supplies
• Communicate with vendors and service providers
• Coordinate building maintenance and repairs as needed
• Maintain tracking logs for company equipment, vehicles, and insurance documentation
• Set up workspaces for new hires and assist with onboarding logistics
• Light accounting responsibilities
• Perform other duties as assigned

Qualifications & Experience:

• Minimum of 2 years' experience in office administration or similar role, construction industry a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with light accounting or bookkeeping tasks preferred
• Detail-oriented with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Positive, adaptable, and team-oriented mindset