Senior Implementation Support Assistant (NDC Hub)

• Attractive local package
• Friendly and supportive team environment
• Join the principal development organisation in the region
  
  

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Programme - Climate Change and Environmental Sustainability Programme (CCES) was established to support SPC in strengthening and streamlining its climate change initiatives by consolidating the existing climate change work of SPC under strategic and technical management. In addition, CCES provides leadership in SPC’s climate change and environmental sustainability actions, coordinates and liaises with regional and international partners coherently for the organisation and enhances mainstreaming of the issue within its divisional development work.

The role - Climate Change and Environmental Sustainability Programme will provide efficient administrative financial assistance to the “NDC Hub” project, and support to the NDC Hub Manager and the Implementation and Finance Officer

The Key Responsibilities Of The Role Include

Support to NDC Hub Manager and Project Management Unit

• Provide administrative and logistical support to ensure the smooth running of NDC Hub meetings, conferences, training and learning events (sending invitations, appointments, updating participant lists, drafting meeting minutes, etc.).
• Maintain and organize office files, both physical and electronic. Assist with event planning and coordination, including workshops, conferences, and meetings. Ensure smooth logistical arrangements for NDC Hub FPs.
• Support to NDC Hub Manager and Project Management Unit in liaising with other SPC staff or external partners when required.
  
  

Administrative support for the NDC Hub project’s budget and expenditure

• Prepare and record invoices for any payment within the scope of the project, ensuring that the codes are correct.
• Check the NDC Hub project budget and review monthly commitments, invoices and accounting entries related to the projects under the guidance of the Implementation and Finance Officer.
• Support the Implementation and Finance Officer to facilitate budget preparations and financial monitoring of the project.
• Maintain and update the project’s work plan in the project management systems.
• Ensure the lists of commitments are carried out regularly and all purchase orders are closed in a timely manner.
  
  

Administrative and logistical support to the NDC Hub and broader CCES team as required

• Provide support for travel arrangements and duty travel logistics for CCES Division staff assigned to the NDC Hub.
• Manage routine project communications; projects initial phone and general email focal point.
• Liaise with SPC’s operational and support services (in particular, Procurement, Travel, Finance, Translation, Printing).
• Assist in the preparation of project financial reports.
  
  

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria

Qualifications

• Diploma in accounting, financial management or business administration or equivalent body of knowledge and experience.
  
  

Technical expertise

• At least 7 years of experience in business and/or project support within a medium-to-large organisation or equivalent body of knowledge and experience.
• Demonstrated experience in supporting donor project finance, procurement, administration and associated reporting requirements.
• Experience in logistics management inclusive of travel for workshops and training programs.
• Good command of the Microsoft computing environment.
• Experience in the use of modern accounting (Navision) software and management and information systems.
  
  

Language Skills

• Excellent English communication skills (oral and written).
  
  

Interpersonal Skills And Cultural Awareness

• Ability to work in a multicultural, inclusive and equitable environment.
  
  

Salary, terms and conditions

Contract Duration - 6 months (maternity cover).

Remuneration - The Senior Implementation Support Assistant (NDC Hub) is a band 7 position in SPC’s 2026 salary scale, with a commencing taxable salary range of FJD 2,402-3,002 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Benefits for Staff in a position advertised locally (EPAL) whose duty station is Suva - SPC provides medical and life insurance for eligible employees only. Employees are entitled to 25 working days of annual leave per annum and other types of leave, prorated on contract length, and access to Fiji’s National Provident Fund (contributing 8% of salary, to which SPC adds a 10% contribution).

Recruitment principles - SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

Application procedure

Closing Date - 8 April 2026 at 11:59pm (Fiji time)

Job Reference: JM000940

Applicants must apply online at http://careers.spc.int/

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

• an updated resume with contact details for three professional referees
• a cover letter detailing your skills, experience and interest in this position
• responses to all screening questions
  
  

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.

Only Fijian citizens are eligible to apply for this role.

SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.

Screening Questions (maximum Of 2,000 Characters Per Question)

• What are the key elements for delivering good quality customer service? Please provide an example of how you have applied these in the past.
• Share your experience on project budgeting and expenditure monitoring?
• How do you handle multitasking and managing administrative responsibilities in complex, fast-paced environments?
  
  

Position Description