Company
BrightBuilt Home
Location
Portland, ME
Seeking: Office Manager
Do you appreciate a vibrant studio atmosphere, working with collaborative, earnest souls who genuinely like working together, and on a mission to change the built environment? If so, we might just be the team for you.
BrightBuilt Home is an architectural design firm that guides the expedited delivery of net-zero energy homes primarily through the use of offsite construction.
We’re looking for an affable individual with proven experience in operations and office support. Strong communication, writing, and time management skills are vital. Ideally, you have passion, drive, bright ideas, engaging energy, and an interest in people.
This Position Reports To
Director of Operations, Leadership Team
Role
The successful delivery of sustainable architecture depends on fluid and efficient operations. The management, sales, marketing, and design teams rely on the Office Manager to provide comprehensive support and occasional leadership in office management, HR, finance, and marketing. Our ideal candidate is goal-oriented and has a deep knowledge of operational best practices. If you have exceptional organizational skills and draw energy from being part of an earnest team that aims to change the world, we’d like to meet with you!
Qualifications
Required: High school diploma (or equivalent), minimum four years of relevant work experience, US citizenship or a US work permit, fluency in written and spoken English. Location within commuting distance of our office in Portland and the ability to periodically attend construction site visits within a 3-hour range of Portland, in-person client meetings, and in-person office events, occasionally on weekends. Site visits require navigating job sites lacking accessibility features.
Preferred: Associates degree or higher in marketing, business, or communications, minimum six years of relevant experience, knowledge of architectural practice and/or the built environment.
Skills
Required:
Finance:
Anticipated salary range for this role, commensurate with experience: base salary starting at $73,000 with a total compensation package starting at $84,000.
This offer includes 3 weeks of paid vacation / personal / sick time annually. Our benefits package also includes 100% medical coverage on Health Insurance and 100% coverage on Disability Insurance. Additionally, BrightBuilt Home offers a 401K benefit plan that allows you to save for retirement. With this plan, BrightBuilt Home will match your contributions up to 4% of your salary. There is no waiting period to receive this benefit; you are eligible to join the 401K plan upon hire. Salary and all benefits will be prorated based on the number of days worked per week. We value your time and a healthy work-life balance. We observe a 40-hour work week, and time spent on project work beyond your weekly obligation is reimbursed as comp time.
We also offer 10 paid holidays, including 3 paid floating holidays. A commuting stipend of $60/mo. will be provided, and may be either spent towards a parking space, bus pass, or kept by you if an alternate form of transportation is used. Bonuses are distributed in accordance with hours worked and success of the office. Annually, every employee has the opportunity to spend up to $500 and two days pursuing professional development, which might include attending a conference, taking a class, or participating in another approved activity. We also offer one paid Community Day with the entire office and up to 24 matched hours over the year for any a Community Service project you would like to pursue.
BrightBuilt Home maintains an open, collaborative team approach and a collegial studio atmosphere in a fast-paced environment. We believe deeply in working to reverse climate change, and strive to practice what we preach. We enjoy company happy hours, birthday lunches, and occasional bowling parties, as well as a dedicated Slack channel for sharing photos of your canine companion. As if that’s not enough, let’s just say that after hours, we aren’t afraid to push up our sleeves and turn the conference room table into a ping pong court.
If you’re interested in joining a team of energetic thinkers, designers, innovators, and doers who want to change the world, and you have some thoughts on what you could bring to the table, we’d love to sit down with you.
To view some of our work and our philosophy, please view www.brightbuilthome.com.
Ready to join our firm? Please send a resume, brief cover letter, and examples of work to sara@brightbuilthome.com (please limit file sizes to 5 MB or less). Our first test for consideration is rigorous: please also mention your most useless superpower in your initial response. No calls, thank you.
BrightBuilt Home
95 Exchange Street
Portland, ME 04101
BrightBuilt Home
Location
Portland, ME
Seeking: Office Manager
Do you appreciate a vibrant studio atmosphere, working with collaborative, earnest souls who genuinely like working together, and on a mission to change the built environment? If so, we might just be the team for you.
BrightBuilt Home is an architectural design firm that guides the expedited delivery of net-zero energy homes primarily through the use of offsite construction.
We’re looking for an affable individual with proven experience in operations and office support. Strong communication, writing, and time management skills are vital. Ideally, you have passion, drive, bright ideas, engaging energy, and an interest in people.
This Position Reports To
Director of Operations, Leadership Team
Role
The successful delivery of sustainable architecture depends on fluid and efficient operations. The management, sales, marketing, and design teams rely on the Office Manager to provide comprehensive support and occasional leadership in office management, HR, finance, and marketing. Our ideal candidate is goal-oriented and has a deep knowledge of operational best practices. If you have exceptional organizational skills and draw energy from being part of an earnest team that aims to change the world, we’d like to meet with you!
Qualifications
Required: High school diploma (or equivalent), minimum four years of relevant work experience, US citizenship or a US work permit, fluency in written and spoken English. Location within commuting distance of our office in Portland and the ability to periodically attend construction site visits within a 3-hour range of Portland, in-person client meetings, and in-person office events, occasionally on weekends. Site visits require navigating job sites lacking accessibility features.
Preferred: Associates degree or higher in marketing, business, or communications, minimum six years of relevant experience, knowledge of architectural practice and/or the built environment.
Skills
Required:
- Strong written and verbal communication skills.
- Good internal communication and systems tracking, with airtight follow-through.
- Self-motivated with ability to prioritize and organize data, with a focus on accuracy.
- Adaptability to evolving systems and processes.
- Proven experience with QuickBooks, GSuite, and MS Office.
- Proficiency in Mac, Adobe Creative, photo/video skills, database management, resource management software.
Finance:
- Perform tasks such as accounts payable, accounts receivable, payroll, billing, timesheets, maintaining internal databases, and gathering sub-contractor and business insurance files
- Compile, consolidate, and provide moderate analysis of various accounting and finance information
- Timely completion of the monthly and annual closing process
- Maintain updated balance sheets, account reconciliations, and an effective internal control environment
- Provide support and leadership for marketing projects such as award submissions, holiday cards, social media, blogs, and website content
- Participate in execution and maintenance of existing marketing strategy
- Coordinate and participate in BrightBuilt open houses, trade shows, events, etc.
- Manage office administrative support activities and identify solutions for process inefficiencies
- Serve as primary management liaison for administrative issues
- Perform a variety of duties requiring knowledge of office systems and procedures through a sustainability lens
- Troubleshoot and manage maintenance of photocopier, plotter, telephones, and other office equipment (not including computers)
- Perform HR support tasks such as employee onboarding, offboarding, administering benefits, etc.
- Identify department and office process inefficiencies and make recommendations for solutions
- Manage acquisition/upgrades of hardware, software, and other necessary tools
- Communicate effectively with the team to support completion of operational tasks
- Communicate important feedback from customers internally
- Bring inconsistencies, problems, and recommendations to leadership team’s attention
- Work in a collaborative team structure with architects, designers, sales, marketing, and other administrative professionals
- Support the project delivery team with project closeout, archiving, preparing project startup, billing inquiries, presentation documents, etc.
- Dedication to the team and mission
- Strive to incorporate sustainable solutions throughout your work
- Stay up to date with new designs, systems, and processes
- Keep apprised of project costs and market pricing trends
- Have awareness of how BrightBuilt Home fits into the regional landscape of architecture firms
- Participate in relevant industry groups and events
- Participate in lead nurturing
- Cultivate relationships with clients and potential clients
- Participate in office culture
- Strive for professional and personal development
- Participate in strategic planning of the firm
- Champion one or more internal initiatives
- Contribute to advancing the skills of others and act as a trusted resource
Anticipated salary range for this role, commensurate with experience: base salary starting at $73,000 with a total compensation package starting at $84,000.
This offer includes 3 weeks of paid vacation / personal / sick time annually. Our benefits package also includes 100% medical coverage on Health Insurance and 100% coverage on Disability Insurance. Additionally, BrightBuilt Home offers a 401K benefit plan that allows you to save for retirement. With this plan, BrightBuilt Home will match your contributions up to 4% of your salary. There is no waiting period to receive this benefit; you are eligible to join the 401K plan upon hire. Salary and all benefits will be prorated based on the number of days worked per week. We value your time and a healthy work-life balance. We observe a 40-hour work week, and time spent on project work beyond your weekly obligation is reimbursed as comp time.
We also offer 10 paid holidays, including 3 paid floating holidays. A commuting stipend of $60/mo. will be provided, and may be either spent towards a parking space, bus pass, or kept by you if an alternate form of transportation is used. Bonuses are distributed in accordance with hours worked and success of the office. Annually, every employee has the opportunity to spend up to $500 and two days pursuing professional development, which might include attending a conference, taking a class, or participating in another approved activity. We also offer one paid Community Day with the entire office and up to 24 matched hours over the year for any a Community Service project you would like to pursue.
BrightBuilt Home maintains an open, collaborative team approach and a collegial studio atmosphere in a fast-paced environment. We believe deeply in working to reverse climate change, and strive to practice what we preach. We enjoy company happy hours, birthday lunches, and occasional bowling parties, as well as a dedicated Slack channel for sharing photos of your canine companion. As if that’s not enough, let’s just say that after hours, we aren’t afraid to push up our sleeves and turn the conference room table into a ping pong court.
If you’re interested in joining a team of energetic thinkers, designers, innovators, and doers who want to change the world, and you have some thoughts on what you could bring to the table, we’d love to sit down with you.
To view some of our work and our philosophy, please view www.brightbuilthome.com.
Ready to join our firm? Please send a resume, brief cover letter, and examples of work to sara@brightbuilthome.com (please limit file sizes to 5 MB or less). Our first test for consideration is rigorous: please also mention your most useless superpower in your initial response. No calls, thank you.
BrightBuilt Home
95 Exchange Street
Portland, ME 04101