Personal Assistant to Chief Executive Officer

Executive Assistant / Personal Assistant to CEO - Fluent German & English Speaker

Location: Berlin, Germany

Working Arrangement: On-site, full-time

Industry: Renewable Energy

Employment Type: Permanent

About the Opportunity

We are recruiting an experienced Executive Assistant / Personal Assistant to support the CEO of a well-established, international renewable energy business with operations across Europe.

This is a high-profile position offering the opportunity to work closely with senior leadership in a fast-paced, growing organisation.

The successful candidate will act as a trusted right hand to the CEO, managing a demanding schedule, coordinating international business activities, and ensuring the smooth and efficient running of the executive office.

We are looking for someone who is highly organised, proactive, discreet, and confident working with senior stakeholders across an international business.

Key Responsibilities

Executive Support

• Manage the CEO's complex calendar, appointments, meetings, and daily priorities.
• Coordinate international travel, including flights, accommodation, transfers, and itineraries.
• Prepare presentations, briefing documents, reports, and meeting materials.
• Manage correspondence and draft professional communications on behalf of the CEO.
• Anticipate requirements, manage competing priorities, and ensure effective time management.

Stakeholder & Meeting Coordination

• Organise executive meetings, board meetings, investor meetings, and corporate events.
• Liaise with senior management, investors, business partners, and external advisers.
• Prepare agendas, take minutes where required, and track follow-up actions.
• Act as a professional point of contact for internal and external stakeholders.

Operational & Business Support

• Support ongoing business initiatives, special projects, and executive priorities.
• Coordinate activities across finance, legal, operations, and business development teams.
• Assist with corporate events, conferences, and international business engagements.
• Identify opportunities to improve processes and executive office efficiency.
• Handle confidential business and personnel information with complete discretion.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a comparable senior administrative role.
• Previous experience supporting a CEO, Managing Director, Founder, or senior executive is highly desirable.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Excellent written and spoken English.
• Fluent German
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Word, and Excel.
• Experience managing complex diaries, international travel, and executive-level meetings.
• Professional, discreet, dependable, and confident dealing with senior stakeholders.
• Proactive, adaptable, and comfortable working independently.
• Flexibility to accommodate changing schedules and occasional out-of-hours requirements.

What's on Offer?

• The opportunity to work directly with the CEO of a growing international renewable energy business.
• Exposure to senior-level decision-making and international operations.
• A varied, influential role with significant responsibility and autonomy.
• A dynamic, entrepreneurial working environment.
• The opportunity to build a long-term career within the renewable energy sector.