Executive Assistant, President's Office

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Nature Conservancy of Canada

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Toronto, Canada

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30+ days ago

Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a highly organized and detail-orientated Executive Assistant that enjoys working with and helping others. The Executive Assistant works within the President’s Office – a dynamic, fast-paced and multifaceted work environment at the centre of the country’s leading private land conservation organization.

NCC is the nation's leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, NCC and its partners have helped to conserve 15 million hectares of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

Position Summary

The Executive Assistant will provide executive administrative support to the Office of the President and CEO. The Executive Assistant will provide support to the President and CEO by acting as their primary scheduling assistant. They will assist with President’s Office administration, including budgeting, financial reconciliations, reimbursements, inputting donor information into databases, taking meeting minutes, and onboarding support to new executive staff. They will work with multiple departments to prepare briefings, synthesize information, and manage a system of approvals for the President and CEO. The Executive Assistant will also support governance in the organization by aiding meetings of the Board of Directors, maintaining member lists, and maintaining the Board of Directors intranet site. They will help with event planning and execution for senior leadership meetings and staff gatherings. They will be required to respond to ad hoc administrative needs, assist with special projects, and act on behalf of the Director, President’s Office, often on short notice.

Position Requirements

  • Minimum of 5 years related experience in administration, executive support, event planning and/or donor relations.
  • Fluent written and spoken English is essential; familiarity with written and/or spoken French, or willingness to learn would be a strong asset.
  • Proficiency in formal correspondence writing.
  • Strong interpersonal skills, sound judgement and effective communication skills are essential in this position.
  • The incumbent must be able to cope with volume, frequent changes in priorities, and many interruptions throughout the day.
  • The incumbent is expected to show initiative where appropriate as well as anticipating needs.
  • Excellent organization skills, problem solving skills, ability to make decisions, sound judgement, event planning, managerial skill, logistical thinking, attention to detail, and finance/budgeting knowledge.
  • Previous experience as an executive/administrative assistant is needed, as well as advanced technical ability of Microsoft Office products (Word, Power Point, and Excel).
  • Experience using relationship management and financial databases would be an asset.
  • Incumbent will need to be skilled in working in a team environment, be able to influence peers and senior staff.
  • Understanding of federal government structure, and awareness of major actors in conservation, among foundations, and major corporations an asset.
  • Experience interacting with major gift donors, executives, Board members, and senior government officials.
  • Ability to maintain confidential and sensitive information.
  • Bachelor’s degree preferred.
  • A passion for nature and the outdoors.
  • Some travel may be required.

Terms of Employment:
This is a permanent full-time position, with Toronto as a preferred location but remote working also an option.

How to Apply

NCC is an equal opportunity employer. If you are interested in joining our team, please submit your resume and cover letter with salary expectations as one pdf document through our Career Centre by August 6, 2022 11:59 p.m. EST.

NCC welcomes and encourages application from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We value and incorporate diverse traditions, heritage, knowledge and experiences in our mission and in our workplaces. We celebrate the full participation of people from all walks of life as we work towards common goals. We strive for a conservation movement in which equity, diversity and inclusion are the norm. This is our continuous commitment: to promote healthy people, healthy communities and a healthy planet for everyone.

We thank all applicants for their interest; however only those selected for an interview will be contacted. No phone calls or emails please.

Please note that in-person office attendance, carpooling with co-workers to NCC properties or events, and in-person attendance at any indoor events are currently restricted to staff who are fully vaccinated against the COVID-19 virus. Accordingly, if you are required to participate in any of these activities as part of your job the expectation is that you must be fully vaccinated. Fully vaccinated means you have received two doses of the Pfizer, Astra Zeneca or Moderna vaccine or combination of, and have received the second dose at least two weeks prior to your start date or you have received one dose of the Johnson & Johnson vaccine at least two weeks prior to your start date.