Project Coordinator, President's Office

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Natural Resources Defense Council

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Washington, DC, United States

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30+ days ago

Overview:
NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

Position Summary
The Office of the President of NRDC is seeking an Project Coordinator, President’s Office to support Executive Assistant, the Manager, President’s office, the Chief of Staff and Strategy, and work with our Chief of Staff and Strategy (CoSS) team located across various offices in the United States. This role works to primarily support the President/CEO’s office as part of the Executive office; as such it is part of one administrative team supporting the planning, strategy, communications, and project implementation of initiatives generated from the President’s Office which includes but is not limited to discreet project work, presentations, agenda/calendaring, coordination and planning of meetings, and daily work to support the Office of the President.

The Office Coordinator will bring a high level of organization and initiative to supporting the Manager, President’s Office, CoSS, and President’s EA as well as their interactions with the members of NRDC Board, media, donors and the greater NRDC staff including but not limited to the NRDC Executive and Institutional Management Teams. This position offers the opportunity to learn/gain exposure to environmental advocacy strategy, institutional strategy design and implementation and project management early in career while also supporting the Manager, President’s Office and CoSS team.
Responsibilities:
  • Supports the President’s Executive Assistant in ensuring the President is fully prepared each day with briefings, helps to track necessary follow-up, and serves as back-up when the EA is out of the office.
  • Leads and coordinates the daily tracking of the President’s to do list and directly supports the president as needed.
  • Helps to develop necessary processes to ensure internal and external interaction with the President and his office is streamlined and following established protocols.
  • Works with Manager, President’s Office, and President’s Executive Assistant to help coordinate the President’s outside engagements including travel, itineraries, and coordination with staff to ensure time is spent strategically and efficiently.
  • Assists the Manager, President’s Office and President’s Executive Assistant with preparation and coordination of appointments, meetings, and conferences as needed.
  • Assist the President’s Executive Assistant in processing necessary administrative materials including the President’s expense reports and completing timesheets.
  • Works with the Manager, President’s Office and CoSS to prepare, coordinate and track key deliverables in support of the President’s Office, including agendas for regularly scheduled and Ad Hoc meetings
  • Works with the Manager, President’s Office, and CoSS Team to ensure that the to-do’s from mtgs are captured and completed by team members and others and that key documents maintained in a file management system
  • Provides research support and produces first drafts of emails and other documents as directed by the Manager, President’s Office, and CoSS.
  • Provides administrative support for the Manager, President’s Office and CoSS team including travel support, logistical support, expense reimbursements, invoices, timesheets, and other administrative forms as needed.
  • Works as part of the larger COSS office to ensure adequate coordination of activities in the President’s office including meetings, events, and communications.
Qualifications:
  • Commitment to the mission of NRDC.
  • Strong interest in advocacy, environmental issues, and strategy.
  • Prior office and administrative experience a plus.
  • Strong writing skills.
  • Highly developed ability to operate in as a highly discreet team member and responsible for maintaining confidential information and data.
  • Good relationship building and interpersonal skills.
  • Ability to multi-task/juggle multiple responsibilities.
  • Strong organizational skills.
  • Demonstrated attention to detail and thoroughness.
  • Quick study/fast learner.
  • Team player attitude.
  • Sense of humor.
  • 2-3 years’ work experience.
  • Undergrad Degree preferred but not required
NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based
on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $55,000 to $65,000.

Since March 2020, NRDC’s offices have been closed due to the COVID-19 pandemic. You will be associated with one of our offices, but until circumstances allow us to re-open, we will continue to support NRDCers with remote working arrangements.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.