Workplace Strategy Associate

Organization icon

Natural Resources Defense Council

Location icon

New York City, NY, United States

Apply now
Clock icon

30+ days ago

Overview:
NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970 and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Bozeman, Montana; Chicago; New York; San Francisco; Santa Monica; Washington, D.C.; and Beijing.

NRDC is seeking a Workplace Strategy Associate to work with the Workplace Strategy team in our New York office. Please note that our offices are open and we are operating in a hybrid model, and this position will require presence in the New York office 2 - 3 days a week.

Position Summary

NRDC is seeking a Workplace Strategy Associate based in the New York office to provide administrative support to the Workplace Strategy team, who manages day to day operations, renovation projects, maintains NRDC's commitment to a more sustainable business operation and provides a high level of customer service to our team members and visitors.
Responsibilities:
  • Perform traditional administrative clerical responsibilities, including word-processing, copying, filing, mailing, and maintaining paper and electronic filing systems
  • Assist in the preparation of documents, reports, proposals and relevant materials by proofreading, fact-checking, editing, and conducting basic research
  • Process invoices and budget management
  • Maintain office and building security system, coordinating building access requests and COIs for approved vendors
  • Manage vendors, contractors, etc., as needed
  • Maintain office archiving system
  • Maintain office space management system
  • Interpreting data, analyzing results using statistical techniques, and providing ongoing reports
  • Locate and define new process improvement opportunities
  • Use our ticketing system for receiving and responding to company program and office repair and maintenance requests, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to employees in a timely manner
  • Maintain and update office staff lists
  • Coordinating schedules and travel arrangements when needed
  • Provide a high level of customer service to our staff and ensure all employees have a comfortable and functional workspace
  • Maintaining NRDC commitment to greener business operations
  • Manage and support staff engagements that promote NRDC culture, such as full staff meetings, annual holiday party, picnic, etc.
  • Providing general administrative support and ad hoc projects, as needed
Qualifications:
Required
  • Commitment to NRDC’s mission and values.
  • Highly detailed-oriented with excellent written and oral communication skills
  • Previous facilities management and administrative experience
  • Excellent interpersonal customer service and organizational skills are required; timely completion and attention to detail are expected as is the ability to make decisions and assess situations with the “strategic big picture” in mind
  • Ability to take thoughtful initiative and have desire to go above and beyond
  • Work collaboratively and be able to execute hands-on work, follow organizational procedures and perform accurately under deadlines
  • Must be able to assert functional leadership and influence and to communicate ideas, proposals, and decisions in a professional manner
  • A proactive approach that is intuitive and able to anticipate circumstances
  • Excellent project management and project coordination skills
  • Self-directed with the ability to prioritize, manage and follow through on multiple tasks
  • Proficiency in Microsoft Office, including Word, Excel, Outlook, SharePoint, Teams, PowerPoint, and Lucid chart, Asana, Concur
  • Strong facility with spreadsheets and database
  • Ability to organize and manage internal and external events
  • Willingness to be available for occasional overtime work
  • Bachelor’s Degree or equivalent years of experience

Preferred
  • Interest in environmental issues is a plus
  • Strong research, writing, and editing skills
  • Event planning and management experience

NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet's most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented in the environmental movement.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary is $56,000 to $70,000. Internal equity considerations will be reviewed before making a final offer.

We offer NRDCers flexibility, we ask them to come into the office and spend meaningful time there in collaboration with their colleagues. We call this purposeful presence.

As a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

To apply, visit www.nrdc.org/careers and upload your résumé and cover letter. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, or in-person résumé drop-offs.

If you experience technical problems while applying or if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.

For more about NRDC, visit www.nrdc.org.