Subcontract Administrator IV - Construction

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National Renewable Energy Laboratory

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Golden, CO, United States

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Posting Title
Subcontract Administrator IV - Construction
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Location
CO - Golden
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Position Type
Regular
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Hours Per Week
40
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Working at NREL
The National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for energy systems research and development.
Join the National Renewable Energy Laboratory (NREL), where world-class scientists, engineers, and experts are accelerating energy innovation through breakthrough research and systems integration. From our mission to our collaborative culture, NREL stands out in the research community for its commitment to an affordable and secure energy future. Spanning foundational science to applied systems engineering and analysis, we focus on solving complex challenges to deliver advanced, secure, reliable, and cost-effective energy solutions. Our work helps strengthen U.S. industries, support job creation, and promote national economic growth.
At NREL, you’ll find a mission-driven environment supported by state-of-the-art facilities, multidisciplinary research teams, and strong collaborations with industry, academia, and other national laboratories. We offer robust professional development opportunities, and a competitive benefits package designed to support your career and well-being.
Learn about NREL’s critical objectives:
NREL's Mission and Vision
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Job Description
The Facilities and Site Services (FSS) Team is a unique group tasked with facilitating and eliciting NREL’s construction/maintenance projects in conjunction with DOE. Many high-profile projects are on the horizon, as part of our 10 year and beyond campus expansion strategy. This includes large and small construction, maintenance, and campus upgrade efforts. This is a creative team working on a wide range of contract engagements.
The successful candidate can work autonomously, take initiative, think critically towards complex analyses, and have attention to detail. We are looking for someone who can execute a high standard of contracts administration and contribute towards process and reporting improvements for the Office of the CFO. This role focuses on fast-paced and highly diverse set of challenges on a daily basis - no two days are the same.
What to expect:
  • Perform complete pre-award, award and post award acquisition functions for various agreement types (eg. Task Ordering Agreements, Work Ordering Agreements, Stand Alone Contracts, competitive and non-competitive procurements, etc.) in accordance with applicable procedures and guidelines, including Federal Acquisition Regulations (FAR), Department of Energy Acquisition Regulations (DEAR), NREL prime contract flow downs, General Services Administration (GSA) and construction industry best business practices.
  • Perform market research to find viable contractors to perform the work and develop and acquisition strategy and project milestones.
  • Develop and draft a sole source or competitive solicitation package (including establishing best value or LPTA criteria).
  • Complete RFP or award package and present it to the leadership team/ DOE for final review and approval when required.
  • Prepare postings for solicitations for SAM.gov and lead pre-bid and pre-construction job walks for potential offers and awardees.
  • Respond to technical questions from potential offerors, receive, track and review incoming proposals from offerors, and develop a comprehensive negotiation strategy, perform discussions, clarifications and debriefs.
  • Negotiate pricing, negotiate terms, recommend award, and prepare the necessary documentation in support of purchasing decisions (award package) and perform cost or price analyses; making competitive range determinations; coordinating with technical experts and evaluation teams.
  • Perform post award duties and subcontract administration, including leading pre-construction meetings, issuing Notices to Proceed to the awardee, drafting change orders, drafting field change orders, drafting and issuing modifications and drafting closeout documentation.
  • Leveraging Oracle EBS and Procurement Cloud, Google, Microsoft Suite, and Adobe Suite applications for organization, decision-making, tracking, reporting and problem-solving.
  • Verifying compliance with Service Contract Act and/or Davis Act.
  • Interface with the leadership team in a professional manner and present updates on construction and strategic projects as needed.
  • Up to 15% travel.
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Basic Qualifications
Level III:
Relevant Bachelor's Degree and 5 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant Master's Degree and 3 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant PhD and equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant JD and equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field.

Level IV:
Relevant Bachelor's Degree and 9 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant Master's Degree and 7 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field. Or, relevant JD and 4 or more years of experience or equivalent relevant education/experience in supply chain, management, business, contracts administration or similar field.
  • Must meet educational requirements prior to employment start date.
Additional Required Qualifications
Level III:
  • Expertise and wide application of technical principles, theories and concepts for contract administration with A&E and construction projects.
  • Working knowledge of the Federal Acquisition Regulations (FAR), other laws, regulations, principles, procedures and practices related to government contracting (similar to GS 1102 positions).
  • Direct federal contracting experience and direct government construction contracting experience using FAR Part 36, Davis Bacon Act and Service Contract Act.
  • Can execute federal contract administration with minimal guidance.
  • Exceptional leadership, project management and problem solving skills.
  • Demonstrated experience negotiating terms and conditions for various contract types.
  • Demonstrated ability to develop strategies to effectively deal with project and program contractual issues without guidance.
  • Strong cost/price analytical skills and business math skills.
  • Strong interpersonal skills necessary to build, lead, and maintain a diverse team through a long and complex process, resulting in all team members and stakeholders participating efficiently and effectively to achieve the common goal of completing a successful project.
  • Comfortable with ambiguity, high standards of professionalism, takes initiative, resourceful, investigative, enthusiastic, strategic and articulate.
  • Expert foundational digital skills, including expert knowledge of navigating a PC user interface, the Microsoft Office Suite (including but not limited to Outlook, Word, Excel, Teams, OneNote, Powerpoint), Adobe Suite (PDF files), internet browsers (Firefox, Chrome, Edge) and ability to quickly learn (within 6 weeks) other applications like Oracle EBS, Oracle Procurement Cloud, and Smartsheets.
Level IV:
  • Advanced skils and expert knowledge in the above, plus.....
  • Can execute federal contract administration without guidance.
  • Demonstrated experience driving a large and complex portfolio of contract engagements under the FAR.
  • Ability to mentor more junior team members on regulations, procedures and practices related to government contracting.
Preferred Qualifications
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Job Application Submission Window
The anticipated closing window for application submission is up to 30 days and may be extended as needed.
Annual Salary Range (based on full-time 40 hours per week)
Job Profile: Professional IV / Annual Salary Range: $81,500 - $146,700
Job Profile: Professional III / Annual Salary Range: $74,900 - $123,600
NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.
Benefits Summary
Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.
  • Based on eligibility rules
Badging Requirement
NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.
Drug Free Workplace
NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.
If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.
Submission Guidelines
Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
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Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.
Reasonable Accommodations
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