PROJECT ADMINISTRATOR
Location: London
Contract: Full time, Permanent
Are you passionate about helping tackle climate change and contributing to a more sustainable world? Join Max Fordham’s London office as a Project Administrator and support sustainable engineering and environmental design work that makes a real impact for people and the planet.
ABOUT US
At Max Fordham, our work is driven by the belief that well‑run projects and strong teams are essential to creating buildings that are better for people and the planet. We are proud to be a partnership, run by the people who work here. This ensures we are an open and supportive environment for everyone that works here, and it means everyone have the opportunity to be involved in how the practice is run and have a voice.
ABOUT THE ROLE
Based in our lively Camden-based London office, the Project Administrator will provide essential administrative support and actively contribute to the delivery of engineering and consultancy projects. This is an opportunity to be part of a collaborative, purpose‑led practice where your organisational skills directly support work that makes a positive environmental impact.
As a Project Administrator, you will play a key role in supporting the delivery of engineering and consultancy projects by ensuring that project information is well controlled, accurate, and accessible.
You will support Project Leaders and engineering/consultancy teams by:
• Managing digital project information and document control processes, ensuring drawings and documents are issued, stored, and distributed in a consistent and traceable way
• Maintaining and tracking live project information, including monitoring project mailboxes and supporting the flow of information between project team members
• Supporting the setup of new projects using internal systems and agreed project structures
• Administering agreed project processes, including preparation of design reviews at the appropriate stages
• Maintaining clear project records so that issued information, incoming information, and responses can be easily found and relied upon
• Acting as a point of contact for project related administrative and document queries.
These responsibilities are delivered in support of Project Leaders, who retain accountability for project delivery, programme planning, and technical decision making.
ABOUT YOU
We are looking for someone who:
• Takes pride in accurate, well organised information and understands the importance of good document control
• Is proactive and confident in managing administrative processes in a busy project environment
• Communicates clearly and professionally with engineers, consultants, and external contacts
• Is comfortable working with digital systems and learning new tools and processes
• Enjoys supporting others and contributing to the smooth running of projects and teams
Experience in a built environment, engineering, or professional services context is beneficial, but we are equally interested in your approach, judgment, and willingness to learn.
WHAT WE OFFER
• Excellent growth opportunities for your personal and career development in a knowledge driven environment
• An inclusive culture that encourages collaboration, openness, and knowledge sharing
• An open, supportive, and cooperative working environment
• One paid professional subscription per year
• Interesting and technically challenging projects
• Opportunities for involvement in business-running activities
• Flexible working arrangements, including hybrid working opportunities
• Competitive pay and employee bonus
• Future opportunities for Partnership
• Six weeks holiday (including Bank holidays)
• Max Fordham Pension Scheme
• Other benefits include generous paid parental leave, sick pay, and treatment pay.
CLOSING DATE: 26th April 2026 at 22:00 (GMT)
SALARY: £30,900 - £36,900, dependent on experience
HOW TO APPLY
This position is available for an immediate start.
Please note that all applicants must have an existing and valid right to work in the UK. As a consequence of the changes made to the Skilled Worker route by the UK Government, we are unable to sponsor Skilled Worker visas for this position.
If you are interested in working with us, we are keen to hear from you. In addition to providing your CV, please apply with a conversational letter that tells us how your skills match the role criteria, and your interests align with our vision of a beautifully engineered net zero carbon world for a sustainable future.
To apply, please click the 'Apply for this job' button and follow the application process.
REF-227 698