PROJECT & OFFICE ADMINISTRATOR

SALARY: £28,800 - £34,400 dependent on experience

CONTRACT: Full time, Permanent

LOCATION: Cambridge

CLOSING DATE: 22nd April 2026 at 22:00 (GMT) Cambridge

Are you passionate about helping tackle climate change and contributing to a more sustainable world? Join Max Fordham’s Cambridge office as a Project and Office Administrator and support work that makes a real environmental impact for people and the planet.

ABOUT US

At Max Fordham, our work is driven by the belief that well‑run projects and strong teams are essential to creating buildings that are better for people and the planet. We are proud to be a partnership, run by the people who work here. This ensures we are an open and supportive environment for everyone that works here, and it means everyone have the opportunity to be involved in how the practice is run and have a voice.

ABOUT THE ROLE

Based in our tight-knit Cambridge office, the Project and Office Administrator will play a key role in supporting the delivery of engineering and consultancy projects and keeping the office running smoothly. This is an opportunity to be part of a collaborative, purpose‑led practice where your organisational skills directly support work that makes a positive environmental impact.

Project & Document Control Responsibilities

As a Project Administrator, you will play a key role in supporting the delivery of engineering and consultancy projects by ensuring that project information is well controlled, accurate, and accessible.

You will support Project Leaders and engineering/consultancy teams by:

• Managing digital project information and document control processes, ensuring drawings and documents are issued, stored, and distributed in a consistent and traceable way
• Maintaining and tracking live project information, including monitoring project mailboxes and supporting the flow of information between project team members
• Supporting the setup of new projects using internal systems and agreed project structures
• Administering agreed project processes, including preparation of design reviews at the appropriate stages
• Maintaining clear project records so that issued information, incoming information, and responses can be easily found and relied upon
• Acting as a point of contact for project related administrative and document queries.

These responsibilities are delivered in support of Project Leaders, who retain accountability for project delivery, programme planning, and technical decision making.

Office & Practice Administrative Support

In addition to project focused responsibilities, the role includes a range of office based administrative activities that support the smooth running of the Cambridge office and project teams, which may include:

• Booking project related travel and accommodation, and supporting arrangements for conferences or training
• Carrying out ad hoc project support tasks such as utility searches, where required
• Coordinating with other Project Administrators to provide cover during absences and to balance workloads across teams
• Supporting office administration activities in line with local office needs

The balance between project administration and office support will vary over time and will be managed in discussion with the wider administration team.

ABOUT YOU

We are looking for someone who:

• Takes pride in accurate, well‑organised information and understands the importance of good document control
• Is proactive and confident in managing administrative processes in a busy project environment
• Communicates clearly and professionally with engineers, consultants, and external contacts
• Is comfortable working with digital systems and learning new tools and processes
• Enjoys supporting others and contributing to the smooth running of projects and teams

Experience in a built‑environment, engineering, or professional services context is beneficial, but we are equally interested in your approach, judgment, and willingness to learn.

WHAT WE OFFER

• Excellent growth opportunities for your personal and career development in a knowledge driven environment
• An inclusive culture that encourages collaboration, openness, and knowledge sharing
• An open, supportive, and cooperative working environment
• One paid professional subscription per year
• Interesting and technically challenging projects
• Opportunities for involvement in business-running activities
• Flexible working arrangements, including hybrid working opportunities
• Competitive pay and employee bonus
• Future opportunities for Partnership
• Six weeks holiday (including Bank holidays)
• Max Fordham Pension Scheme
• Other benefits include generous paid parental leave, sick pay, and treatment pay.

HOW TO APPLY

This position is available for an immediate start.

Please note that all applicants must have an existing and valid right to work in the UK. As a consequence of the changes made to the Skilled Worker route by the UK Government, we are unable to sponsor Skilled Worker visas for this position.

If you are interested in working with us, we are keen to hear from you. In addition to providing your CV, please apply with a conversational letter that tells us how your skills match the role criteria, and your interests align with our vision of a beautifully engineered net zero carbon world for a sustainable future.

To apply, please click the 'Apply for this job' button and follow the application process.

REF-227 660