Office Assistant

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Mass Audubon

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Rindge, NH, United States

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30+ days ago

Location: Rindge, NH

Sanctuary: Wildwood

About Mass Audubon

Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 140,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries. Explore, find inspiration, and take action at www.massaudubon.org.

About This Position

The Office Assistant manages Wildwood’s Camp office and Camp Store.

Duties & Responsibilities

Essential Job Functions:

  • Act as the primary contact for phone calls to camp
  • Answer main office phones during scheduled office hours
  • Present a polite, professional demeanor while speaking on the phone
  • Check and respond to main office voicemail during scheduled office hours
  • Handle parent concerns with a helpful and reassuring tone
  • Take down messages and forward them to the appropriate person in a timely manner
  • Serve as a relay point between radio and phone communications during emergencies

Manage and distribute incoming and outgoing mail

  • Print out emails for campers daily and distribute to appropriate mailboxes
  • Pick up incoming and drop off outgoing mail at the post office each weekday
  • Sort mail by unit and place unit boxes on the office porch prior to 1:00pm each weekday
  • Sign for incoming FedEx, DHL and UPS packages

Manage Wildwood’s Camp Store

  • Staff the camp store during daily Open Activity Time (4:00 – 5:30)
  • Record all camper and staff purchases
  • Maintain cleanliness and organization of the camp store
  • Ensure security of camp store merchandise
  • Collect money and record purchases and deposits by parents into camper accounts
  • Contact the Director or Program Manager if you become aware of a camper who does not have a store account and has shown a desire to make a purchase
  • Move product from storage and keep shelves stocked
  • Notify the Program Manager when stock of an item begins to get low

Qualifications

At Mass Audubon, our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don't believe they meet every one of the qualifications described in a job description. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or you have a less traditional background. We are looking for applicants with the following qualifications:

  • Applicants must have strong organizational and leadership skills, experience answering phones and handling money
  • Be proficient in basic computer word processing and e-mail programs
  • Applicants must be at least 21 years of age
  • Have a valid driver’s license
  • Be willing to work nights and weekends throughout the summer months

Compensation & Benefits

This position’s base salary range is $15 - $18; actual salary will reflect level of experience and qualifications relative to position requirements.

This is not a benefits eligible position.

Additional Information

The duration of this assignment is for 10 - 13 weeks, start date is early June and end date is late August.

Housing and meals can be provided if applicant prefers to live on site- salary will be affected.

This employee must be willing to work nights and some weekend days throughout the summer months.

Work Schedule:

Monday through Friday: 8:00 am - 3:00 pm

Other Requirements:

Employees must successfully complete a CORI and SORI Background Check and a Motor Vehicle Record (if applicable) is required.

COVID-19 Considerations

Mass Audubon requires that all staff, regardless of their work location, disclose their vaccination status. Proof of vaccination status will be required immediately upon hire.

Mass Audubon's Commitment To Diversity, Equity, Inclusion, & Justice

Mass Audubon's mission is to "protect the nature of Massachusetts for people and for wildlife" by building a strong coalition of employees, volunteers, and community members. We recognize that the environmental movement and field of conservation have been affected by societal systems that have limited opportunity and access for many people. As a result, Mass Audubon is committed to creating an inclusive environment for all employees and applicants. We are engaged in an ongoing process of organizational assessment and change, designed to remove barriers and create a workplace where all forms of diversity are recognized and valued.

Equal Employment Opportunity Statement

Mass Audubon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. Mass Audubon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How To Apply

Please send resume and cover letter to:

Becky Gilles, Director Wildwood Camp
workatwildwood@massaudubon.org

Job# 3697