Solar Administration Coordinator

Solar Administration Coordinator

Location: Lisavaird, Co. Cork

Employment Type: Full Time

Due to continued growth, we are seeking an organised, proactive and customer-focused Solar Administration Coordinator to join our expanding Solar PV division.

What started as a new business venture has quickly developed into a thriving operation installing residential, farm and commercial solar systems across Cork and Munster. As demand continues to increase, we are looking for an individual who can become the administrative and coordination backbone of our solar team, ensuring every project is delivered efficiently from order through to completion.

This is an excellent opportunity for someone with strong administration, project coordination or construction support experience who enjoys working in a fast-paced environment and being at the centre of a growing business.

The Solar Administration Coordinator will play a key role in supporting the successful delivery of solar PV installations by coordinating customer communications, grant administration, installation scheduling, contractor coordination and project documentation.

The successful candidate will work closely with customers, suppliers, subcontractors and the wider solar team to ensure projects progress smoothly, deadlines are achieved and customers receive an excellent experience throughout their solar journey.

Key Responsibilities

• Prepare and submit SEAI grant applications and supporting documentation.
• Manage all ESB Networks notifications and application requirements.
• Ensure project files remain fully compliant with SEAI and regulatory requirements.
• Track application progress and maintain accurate records.
• Coordinate residential, agricultural and commercial solar projects from sale through to completion.
• Schedule site surveys, installations and commissioning activities.
• Maintain and manage the installation calendar.
• Liaise with customers regarding installation dates and project progress.
• Coordinate activities with roofing and electrical subcontractors.
• Escalate project issues and potential delays to management.
• Act as the primary point of contact for customers following order confirmation.
• Provide regular updates throughout the installation process.
• Respond to customer queries in a professional and timely manner.
• Ensure customers receive all required documentation upon project completion.
• Maintain accurate records of all live and completed projects.
• Prepare project status updates and operational reports.
• Support document management and compliance processes.
• Assist in developing and improving administrative procedures as the business grows.
• Support stock control and inventory processes.
• Coordinate delivery schedules with suppliers.
• Assist with ordering administration and materials tracking.
• Highlight potential supply issues that may impact project delivery.

Skills & Experience Requirement

We are looking for someone who is highly organised, detail-oriented and enjoys managing multiple priorities simultaneously.

Essential Skills & Experience

• Experience within the solar, renewable energy, construction or electrical sectors.
• Experience managing SEAI grant applications.
• Experience working with ESB Networks applications.
• Excellent organisational and time management skills.
• Excellent communication and customer service skills.
• Strong attention to detail and accuracy.
• Strong IT skills including Microsoft Office applications.
• Ability to prioritise workloads and work under pressure.
• Ability to work independently while also contributing positively to a team environment.
• Previous experience in administration, project coordination, operations support or a similar role desirable
• Knowledge of project scheduling and contractor coordination desirable
• Experience using CRM or project management software desirable