Assistant Company Secretary

Lightsource bp is a global leader in the development and management of solar energy projects. We are a 50:50 joint venture with bp with a mission to help drive the world’s transition to low carbon energy. With solar set to increase tenfold in the next 20 years, they are well-positioned to capitalize on this growth. By joining the Lightsource bp team, you will ‘be the change’ on the world’s energy transition to a more sustainable future. They pride themselves on their entrepreneurial spirit as we continue to push the boundaries of an ever-changing energy landscape. By choosing a career with them, you can expect a challenging and fulfilling role surrounded by people who are passionate and have brilliant ideas about sustainable technology, innovation and making the world a better place.

Summary

Reporting into the Deputy Company Secretary, this position will play a key role in supporting the Deputy Company Secretary to provide corporate governance and company secretarial support to the Board and Executive Team and ensuring high quality standards are maintained across the LSbp group, including:

Duties and Responsibilities

Support the Deputy Company Secretary on the delivery of Board and Committee papers

Accountable for company secretarial services for Board and, including arranging Board & Committee (including certain management committees) meetings, stepping in (as an when necessary) for the Deputy Company Secretary to attend the meetings and minute taking

Supporting the Deputy Company Secretary and the Finance Team with the production of the group Annual Report and Accounts (and input on any key governance and reporting requirements) and the Group subsidiaries’ company Accounts

Managing the Group’s subsidiary governance and the relationship with the colleagues from local offices and outsourced company secretarial providers

Ensuring statutory books and records for the Group subsidiaries are kept up to date (using GEMS)

Perform company secretarial and compliance-based tasks as and when required (conflict of interests for directors and executives, companies house filings)

Implementing corporate projects such as corporate simplification; implementing and drafting non-transactional board minutes and shareholder resolutions

Dealing with ad hoc requests including authorised signatory requests, board minute extracts, creation of corporate structure charts, secretary certificates, auditor requests etc. and attending to any notarisation/apostille requirements

Responding to Know Your Customer (KYC) enquiries regarding the Group and its directors and shareholders

Monitor changes in relevant legislation and the regulatory environment

Developing strong relationships with internal stakeholders

Knowledge

Solid technical background of company secretarial practice

Strong governance background would be advantageous

Qualifications

Fully ICSA/CGI qualified

Minimum of 4-5 years’ practical experience providing company company secretarial support to UK headquartered companies

Experience

Strong organisational skills with the ability to deal autonomously, confidently and professionally

Able to deliver consistently high-quality work, at pace, to support the business

Strong time management skills with the ability to work accurately under pressure and to tight deadlines

Flexible, pro-active and responsive attitude and the ability to multitask and the desire to work in a fast-paced environment

Excellent attention to detail, presentation, interpersonal and communications skills - both written and oral.

Good technical drafting skills and familiarity with the documents and types of work covered in the ‘Duties and responsibilities’ section of this job description

Working knowledge of company secretarial software packages (such as Diligent Entities or GEMS)

Extensive experience and knowledge of Microsoft office is essential