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We are seeking an experienced Proposal Officer, to be based in Chennai, India. The Documentation Officer will be responsible for managing, coordinating, reviewing, and maintaining all documentation related to proposal activities for renewable energy projects. The role involves ensuring the timely preparation, compilation, verification, and submission of documents in accordance with client requirements and internal company procedures.


Key Responsibilities

  • Coordinate the preparation and compilation of technical and commercial documents for Solar PV, BESS, Substation, and other renewable energy EPC projects.
  • Review documents, RFPs, RFQs, ITTs, and other requirements.
  • Prepare proposal checklists and maintain a comprehensive list of submission requirements.
  • Collect and consolidate inputs from various departments to ensure timely submissions.
  • Ensure all required documents, forms, declarations, and supporting certificates are available and properly compiled.
  • Maintain an organized repository of documents, including company profiles, project references, technical credentials, certifications, and statutory documents.
  • Ensure proper version control, document numbering, naming conventions, and revision tracking.
  • Ensure confidentiality and secure handling of sensitive information.


Technical Skills

  • Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
  • Knowledge of document control systems and document management practices.
  • Good understanding of RFPs, RFQs, ITTs, prequalification documents, and tender submission procedures.


Qualification

  • Bachelor's degree or Diploma in Business Administration, Commerce, Engineering, or a related discipline.

Experience

  • 2–5 years of experience in documentation or document control.
  • Experience in the Solar EPC, Renewable Energy, Power, Infrastructure, or Construction industry will be preferred.
  • Exposure to technical and commercial documentation for EPC projects is an added advantage.