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Position: Project Management Assistant

PR: $26-27/hour

Location: Columbus, OH, 43215

Duration: Contract through the end of the year + extensions

Shift: M-F 8-5pm, 5x week in office

Musts:

  • Proven experience in a project management or contracts organization: specifically in creating requisitions, contract change requests, document control, and payment authorizations
  • Strong understanding of process flows, document control, and updating information in corresponding ERP systems
  • Proficiency in Microsoft applications including Word, PowerPoint, and Excel
  • Ability to read through requests and process them with corresponding information in a timely manner
  • Excellent communication and interpersonal skills – works well with other team members and external customers
  • Ability to manage multiple tasks and projects simultaneously
  • Detail-oriented with a focus on accuracy and compliance
  • Punctuality, professionalism, thrives in a structured environment

Day to Day:

We are seeking a highly skilled Project Admin/Management Assistant to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.

  • Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals
  • Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists
  • Follow up with project managers to ensure compliance and resolve discrepancies urgently
  • Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals
  • Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8
  • Finalize all CPAs and create CCRs to close out projects and contracts
  • Ensure compliance with all project requirements and resolve any issues or concerns
  • Project deliverable reporting