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Accounts Payable Specialist

Heelstone Renewable Energy is a utility-scale solar, wind, and storage developer headquartered in Durham, NC, with expertise in developing, originating, financing, constructing, and operating solar photovoltaic, wind, and storage projects. Heelstone's strategy includes greenfield development, co-development, and acquisitions of later-stage projects. Heelstone has developed and achieved commercial operation on over 80 solar projects with an aggregate generating capacity of approximately 1.2 GW. Heelstone has partnered with Qualitas Energy to fund its development platform as it continues to grow into a world-class Independent Power Producer.

The Accounts Payable Specialist is responsible for the day-to-day accounts payable operations of the company. This role ensures the accurate and timely processing of vendor invoices and payments, while maintaining a strong relationship with internal departments and external vendors. This is a full-time position located in Durham, North Carolina.

Responsibilities

  1. Review, code, and process vendor invoices in accordance with company policies and procedures.
  2. Review and process purchase order requests in accordance with company policies and procedures
  3. Verify the accuracy of invoices against purchase orders, contracts, and project budgets.
  4. Enter invoices into Stampli and route them through approval workflows.
  5. Prepare weekly payment batches and off-cycle payment batches as needed, including ACH and check runs, ensuring proper authorization and documentation.
  6. Maintain accurate and up-to-date vendor records, including W-9 collection and bank information verification.
  7. Research and resolve invoice discrepancies by communicating directly with vendors and internal teams.
  8. Assist in month-end and year-end close processes or other accounting-related tasks, including preparing accounts payable reconciliations and supporting accrual entries.
  9. Support the annual preparation and issuance of 1099 forms and tax exemption certificates.
  10. Collaborate closely with project managers, procurement, finance, and legal departments to ensure smooth AP operations.
  11. Assist with continuous improvement initiatives related to AP processes and controls.
  12. Perform other duties and special projects as assigned.

Skills and Personal Qualities

  • Strong attention to detail with a commitment to accuracy.
  • Excellent organization and time management skills.
  • Strong communication skills, both verbal and written.
  • Ability to prioritize tasks, manage deadlines, and work independently in a fast-paced environment.
  • Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
  • Collaborative attitude and willingness to adapt in a dynamic environment.
  • Understanding of basic accounting principles and internal controls.

Education/Professional Experience

  • High School Diploma or equivalent required; Associate's Degree in Accounting, Business, or related field preferred.
  • 4+ years of accounts payable or general accounting experience.
  • Experience in construction, renewable energy, or project-based industries is preferred.
  • Familiarity with AP automation platforms such as Stampli and ERP systems such as Sage Intacct is a plus.
  • Familiarity with financing structures for renewable energy (tax equity, tax credit transfer) is a plus.

Total Rewards Package

Heelstone offers a family-friendly culture with a hybrid schedule of 2 days in the Durham office and 3 days working from home. Our attractive compensation package offers:

  • Competitive Base Salary
  • Generous Bonus Program
  • 401(K) company match with immediate vesting
  • Comprehensive Medical, Dental, and Vision Benefits
  • Company-sponsored HRA, employee-funded FSA, and DCA available
  • EAP Benefits
  • Company paid Long and Short-Term Disability, Life, and AD&D Insurance
  • Cell Phone Reimbursement Plan
  • Flexible Paid Time Off and allotted Sick Time
  • 12 Paid Holidays

In addition to the compensation package, we also boast robust perks which include:

  • Provided Setup of at-home Tech
  • Company-paid downtown Durham Parking next to the Durham Bulls Stadium
  • Free access to our building's state-of-the-art gym
  • Fully stocked kitchen with snacks and drinks
  • Discount program for popular locations and services
  • Amazing rooftop views of Downtown Durham

A note to recruiters: The Heelstone team does not accept unsolicited resumes from third-party recruiters, staffing firms, or related agencies. The Human Resources team coordinates all recruiting and hiring at our company. We do not accept resumes from third-party recruiters unless authorized by the Human Resources team and if a signed agreement is in place.

Heelstone Renewable Energy