Payroll and Benefits Specialist
Washington, DC, United States
30+ days ago
Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For almost fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster. Greenpeace does not accept funds from any corporations or government entities, safeguarding our independence and ability to speak the truth and act boldly. We recognize the importance of the moment: ours is the first generation to understand and experience the impacts of climate change and global scale ecosystem destruction, and the last generation with a window of time to do something about it.
Under the general direction of the Human Resources Manager, the Payroll & Benefits Specialist is responsible for the day-to-day activities and key projects for the People & Culture team in the personnel-related realms that include full cycle payroll and benefits administration, and policies/procedures communications. This position helps the People and Culture Department reach its operational goals by providing high-quality customer service, administrative support, and compliance management across multiple operating jurisdictions.
The Payroll & Benefits Specialist is responsible for:
Client Service and Administration
- Support the People & Culture Department in administering operational policies and procedures pertaining to Payroll & Benefits;
- Assist in resolving payroll- and benefits-related employee inquiries;
- Provides routine reporting in support of strategic planning objectives;
- Responds to routine inquiries from Federal and State regulatory agencies;
- Provides procedural guidance on payroll policies (timesheets, time off requests, leave balances, etc).
- Maintains, updates, and ensures proper configuration of organizational timekeeping system (Paycom & attendance);
- Maintains the confidentiality and security of all personnel and payroll data;
- Ownership of payroll and benefits processes within Paycom (generating reports, timesheet accuracy, benefits approval, etc).
- Ensures accuracy of payroll transactions by monitoring and maintaining status changes, tax withholdings, benefit deductions, time-off accruals;
- Ensures all payroll data and records are maintained in accordance with statutory requirements;
- Archives payroll and payroll-related data in accordance with GP US Policy, State, Federal, and other applicable retention schedules;
- Prepares, processes, and audits payroll and related data for all business unit(s) biweekly and monthly;
- Issues final pay in accordance with Greenpeace US policy, state and local law;
- Processes garnishments and unemployment claims in a timely manner in accordance with Greenpeace US policy, Federal and State law;
- Process quarterly reports to determine payroll checks have not been endorsed and follow up with the recipient if needed;
- Process escheatments / unclaimed property in accordance with Greenpeace US policy and state law;
- Ensures minimum wage compliance for all operating jurisdictions;
- Records and tracks payroll errors, creating processes to ensure accuracy in payroll records;
- Prepares and distributes monthly, quarterly, and annual payroll reports;
- Processes quarterly and annual payroll amendments and reconciliations as needed;
- Supports all internal and external audit requests as needed;
- Ensures implementation by staying abreast of compliance with any new legislation or guidelines impacting payroll (e.g., IRC, IRS publications, FLSA).
- Develop, coordinate and facilitate new hire benefits orientation and serve as a point of contact for new and existing employees
- Administer all benefits plans at Greenpeace, including answering staff questions and managing enrollments
- Assist in the annual renewal process for all medical, dental, and visions insurance
- Make recommendations for policy, procedure, and plan document changes to ensure compliance with Health Care Reform
- Coordinate leaves of absence including FMLA, Sabbatical, Parental, Worker's Compensation
- Assist in reconciliation of benefit invoices with Finance
- Develop, implement and conduct regular benefit audits
- Develop and coordinate employee benefits education program
- Coordinates the organizational wellness program
- Coordinates Worker's Compensation Injury Administration
If you want to jump into the fight against climate change and believe in environmental justice, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.
Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact email@example.com.
COMPENSATION & BENEFITS
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 6% 401K matching. New staff members receive 3 weeks vacation, 10 sick days, 2 personal days in their first year. Additionally we are closed Christmas eve through New Year's day.
After 1 year of service staff members receive 20 weeks of fully paid parental leave and after five years, staff are eligible for a 12 week paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.
Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.
Salary for this position starts at $60,000 and is commensurate with experience.
COVID - 19
- As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19.
Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption. Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.