Facilities Specialist

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Greenpeace

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Washington, DC, United States

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17 days ago

ABOUT GREENPEACE:

Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster looms large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries.

POSITION SUMMARY:

Greenpeace USA (GPUS) is looking for a dynamic Facilities Specialist to join our Facilities Team! The facilities specialist will provide janitorial and administrative assistance to Greenpeace USA's office, staff, and guests. If you're looking to be part of an organization where you can make a difference - consider joining our team!

The Facilities Specialist role is a full-time, benefits eligible role based in Washington, DC, and will report to the DC Facilities Director based in Washington, DC.

The Facilities Specialist will:

Office Appearance and Functionality:

  • Maintain a clean and productive office environment
  • Keep storage area neat with an up-to-date inventory
  • Regularly walk through and pickup common areas, including the two kitchens
  • Respond to staff facilities requests in a prompt and pleasant manner
  • Oversee regular and special cleaning services to ensure the longevity of the materials and an attractive appearance
  • Perform basic maintenance needs
  • Assist in facility maintenance including escorting vendors working in the building
  • Assist Facilities Director with internal office moves

Meeting Preparation:

  • Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage services
  • Break down meeting rooms following all meetings

New Employee Duties:

  • Set up work areas for new employees
  • Monitor and keep the hoteling desks tidy
  • Train new staff on organizational facilities policies including security procedures and all other office equipment

Mail Room:

  • Responsible for the daily posting of all outgoing mail
  • Distribute all incoming mail, packages and large shipping deliveries daily
  • Work with other departments to prepare, produce and send large mailing and copying projects

Office Supplies and Equipment:

  • Place service calls on copiers and other office equipment
  • Order and track usage of office supplies
  • Keep all printers and copiers supplied with paper and ink
  • Perform daily maintenance of the coffee machine and water fountains

Other:

  • Help to cover the reception area, including appearance, security and greeting of visitors
  • Book reservations of the organization's DC apartment for out-of-town staff
  • Coordinate/oversee janitorial services
  • Respond to Facilities support ticket requests from staff
  • Maintain the Facilities team's Google docs
  • Maintain documentation and filing system for the facilities department
  • Coordinate off-site storage, including regular deliveries to and retrieval from storage facilities
  • Prepare invoices for Facilities Director's approval
  • Other duties as assigned by the Facilities Director

Minimum requirements for the Facilities Specialist include:

  • High School Diploma or equivalent
  • 2 years experience as facilities specialist, preferably with a nonprofit organization
  • Experience in a mailroom or administrative assistant position
  • Proven ability to manage multiple tasks
  • Must be able to lift 40 lbs

Additional qualifications for the Facilities Specialist include, but are not limited to:

  • Strong organizational skills
  • Basic computer skills
  • Detail-oriented
  • Strong communication skills
  • Ability to work well as part of a team and individually
  • Self-starter
  • Ability to effectively manage projects and time
  • Customer service oriented
  • Commitment to the mission and values of Greenpeace

If you want to save the world from climate change and believe in environmental justice, please submit an application on our careers page. Applications will be review on a rolling basis and will conclude once we have found the best candidate.

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact usa-resumes@greenpeace.org.

COVID - 19 Notice:

As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19.

Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption. Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.

BENEFITS & COMPENSATION:

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

Salary for this position starts at $55,000 and is commensurate with experience.