Coordinator, People & Culture
Washington, DC, United States
9 days ago
Our People & Culture Department supports Greenpeace's passionate and exceptional team members, providing proactive services that foster a friendly and collaborative work experience and administering policies and benefits that protect both staff and the organization.
The Coordinator, People & Culture will assist the People & Culture Department in reaching its goals through a combination of administrative support and project work. This position will be responsible for working on day-to-day activities, benefits administration, and key projects for the People & Culture team, occasionally working directly with People & Culture team members and on projects independently.
Essential functions for this role are:
Maintains a high level of customer service to internal and external clients when explaining personnel policies, benefits, and procedures or when responding to administrative requests for information.Systems
Administration & Records Management
- Electronically files, sorts, and maintains personnel records for all staff. Ensures data integrity for all personnel records.
- Manage and maintain P&C Evergreen page and org chart.
- Owns the creation, maintenance, termination, and archival of employee records within the HRIS, payroll, and time & attendance modules.
- Regularly audits HRIS employee records.
- Ensures all employees have a completed Form I-9 and process through E-Verify upon hire. Periodically conducts audits to ensure that completion and storage complies with federal regulations and guidelines.
- Provides HRIS and time & attendance user support to all employees as needed.
- Runs all employee background checks and screens candidates according to established guidelines.
- Develop, coordinate, and facilitate new hire P&C orientation and serve as a point-of-contact for new and existing employees.
- Manage, maintain, and coordinate onboarding and offboarding for new and existing employees.
- Process Personal Action Forms (PAFs) for all
- Develop, implement, and conduct regular HR operation audits.
- Processes, sorts, and distributes department mail to team members on a daily basis.
- Performs clerical duties to include phone work, filing, photocopying and faxing.
- Drafts and sends accurate and professional correspondence, as directed by People & Culture management.
- Quickly responds to employment and wage verifications.
- Searches personnel and results files for information in order to respond to federal and state benefit/wage audits, credit bureaus, and finance companies.
- Manages the People & Culture request tracker (ticketing system), ensuring the internal and external administrative requests are responded to within established guidelines. Delegates tickets to the appropriate People & Culture team member.
- Assists the People & Culture Director in managing her calendar, arranging meetings, reserving conference rooms, organizing lunches, planning organizational events and occasionally making hotel reservations.
- Assists with administrative tasks or projects as directed by the People & Culture Director or Deputy Director.
Minimum requirements include:
- Associates Degree in Human Resources, Business Administration, or related field preferred or equivalent experience
- 2-3 years of human resources administration experience
- 2-3 years of customer service experience
- Experience handling administrative tasks successfully
- Proven ability to work independently and handle confidential information
- Non-profit experience preferred, but not necessary
Additional responsibilities include, but are not limited to:
- Working knowledge of HRIS databases, or proven ability to quickly learn new database systems
- Excellent presentation, project management, and facilitation skills
- Capacity to effectively establish relationships, build rapport, and de-escalate situations with clients from all tiers of the organization
- Detail-oriented, with a strong sense of urgency
- Managing multiple and changing priorities effectively
- Ability to work autonomously and collaboratively within teams
- Strong interpersonal and communication skills, professionalism, and integrity
- Intermediate-advanced with Microsoft Office Suite, especially Excel. Excel skill will be initially assessed during the recruitment process.
If you want to jump into the fight against climate change and believe in environmental justice, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.
Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact email@example.com.
COMPENSATION & BENEFITS
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 6% 401K matching. New staff members receive 3 weeks vacation, 10 sick days, 2 personal days in their first year. Additionally we are closed Christmas eve through New Year's day.
After 1 year of service staff members receive 20 weeks of fully paid parental leave and after five years, staff are eligible for a 12 week paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.
Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.
Salary for this position starts at $50,000 and is commensurate with experience.
COVID - 19
- As of Q1 2022, most Greenpeace employees are working from home due to COVID-19. In accordance with Greenpeace values to maintain a safe and healthy working environment, we have adopted a mandatory COVID-19 vaccination policy to safeguard the health of our employees, supporters, and the community at large from COVID-19.
Current and future employees in need of an exemption from this policy for medical reasons, or because of sincerely held religious beliefs may request exemption. Accommodations will be granted where they do not cause Greenpeace undue hardship or pose a direct threat to the health and safety of others.