High-Value Fundraising Administrator

Be bold. Be creative. Be part of the fight for a green and peaceful future.

At Greenpeace Australia Pacific (GPAP), we believe a better world is possible and we’re determined to make it real. We are an independent campaigning organisation, powered by people and creative action, taking on the biggest environmental and climate challenges of our time. Our priorities are:

• tackling climate change by stopping emissions from fossil fuel extraction at source; and
• protecting nature, including our oceans and forests, by stopping the largest sources of environmental destruction like industrial fishing and deforestation.

Whatever your role at GPAP, you’ll be part of something bigger: a passionate global movement that sparks action, holds decision‑makers to account, and drives lasting change for people and the planet. This is an opportunity to use your skills, creativity, and commitment to help shape a future worth fighting for.

HIGH-VALUE FUNDRAISING ADMINISTRATOR

Role: Full time, Permanent Position

Location: Ideally Sydney based, working hybrid out of our head office, Rainbow Warrior House (RWH) in Rosebery. 2 days per week onsite, 3 days working from home. Melbourne based candidates may be considered if they are the right fit.

THE TEAM

The High-Value Fundraising Administrator sits within our High Value Fundraising team, supporting a range of programs from Gifts in Wills to Major Gifts. The High Value team works with existing and new supporters who can give significantly and help us grow our impact. As Greenpeace campaigns are 100% funded by individual supporters, it is vital that we grow our base of supporters and donors so that we can remain fiercely independent as we fight together for our fragile planet and the magnificent diversity of life that call it home.

Our team facilitates key streams of financial support to fund high-impact campaigns that provide a voice for this fragile planet. Greenpeace is and always will be independent which means that we never accept any money from any government, business or political party.

THE ROLE

Do you have a passion for protecting the planet and a knack for seamless administration?

As our High-Value Fundraising Administrator, you will play a critical role in supporting the success of the High-Value Team, which includes our Major Gifts and Gifts in Wills programs. By providing top-tier operational, administrative, and database support, you will help us effectively engage, steward, and grow relationships with our most significant supporters.

Your razor-sharp attention to detail and proactive approach will ensure our donors receive an exceptional experience, ultimately enabling our team to meet ambitious fundraising goals.

In this role, you will champion efficiency across three key areas:

1. Administration and Project Support

• Track, process, and receipt donations promptly; manage invoices, expense reconciliations, and supplier payments.
• Prepare weekly trackers, monthly performance reports, and annual benchmarking data for the Fundraising & Technology Director.
• Coordinate team meetings, agendas, travel arrangements, and itineraries to ensure cost-effective donor visits.

2. Stewardship Operations & Donor Communications

• Act as a professional point of contact for high-value supporter enquiries, managing requests with sensitivity and urgency.
• Prepare and distribute highly personalised donor correspondence, including welcome packs, thank-you letters, pledge reminders, and impact reports.
• Provide logistical support for donor cultivation events and meetings, managing venue sourcing, catering, guest lists, and materials.

3. Data Integrity & CRM Management

• Keep donor records meticulously up-to-date, logging meeting notes, actions, and gifts within a swift 24–48 hour window.
• Monitor data quality, resolve duplicate records, and map relationships to maintain a clear picture of our supporter networks.
• Create and update operational documentation, process guides, and team resources.

THE IDEAL CANDIDATE

We are looking for someone with exceptional written and verbal communication skills, with a proven ability to build trust with both internal teams and external supporters. You’ll have brilliant time-management and problem-solving skills, with the ability to manage competing priorities.

You’ll ideally also have:

• At least 1 year of experience in a similar administration or coordinator role.
• Experience in stakeholder management and customer/donor service.
• A relevant tertiary qualification or equivalent professional experience.
• Experience in the Not-For-Profit sector or event coordination is highly desirable.
• High competency in Google Suite (Docs, Sheets, Slides, Drive) and Canva. Familiarity with CRM systems like Salesforce is a major plus.
• Fast, accurate data entry skills and familiarity with basic financial administration (invoices, expenses).
• A general knowledge of and passion for environmental movements, history, and politics.

We recognise that sometimes the right person for a job is based on personal qualities and not just qualifications. If you are not sure whether you are qualified, we would strongly encourage you to make an inquiry or go ahead and apply.

WHAT WE CAN OFFER YOU

• Be part of a globally respected brand: Work with one of the most influential names in the environmental NGO space, backed by five decades of courageous campaigning.
• Work-life balance you can rely on: A 35-hour work week, supported by GPAP’s integrity framework, plus generous leave options (including an additional week of paid leave between Christmas and New Year).
• Workplace designed for impact: Enjoy our purpose-built head office in Rosebery, Sydney, a space created to foster collaboration and creativity.
• A culture of belonging: Join a team that truly celebrates inclusivity, diversity, and a sense of community.
• Support for your wellbeing: Access an annual health and wellness allowance to help you thrive both inside and outside of work.

Annual full-time salary: $77,793.00 per annum plus 12% superannuation.

HOW TO APPLY

1. Read the full Job Description.
2. Submit a Cover Letter (of no more than 1 page) and Resume (of no more than 3 pages) by clicking the ‘Apply’ button.
3. Applicants who do not submit a Cover Letter will not be considered.

GPAP is an equal opportunity employer with a longstanding commitment of providing a work environment that respects the dignity and worth of each individual. We recognise and value the benefits and strengths that diversity brings to our employees and the whole organisation and we thrive in an environment that encourages respect and trust.

Note: Not all responsibilities and competencies listed in the Job Description need to be addressed; it is left to the discretion of the applicant which to focus on.

We respectfully request that Recruitment Agencies do not submit applications for this position.

Applications close on 14th July 2026.