Colombia: Finance and Procurement Support Consultant

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Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as "green growth", which targets key aspects of economic performance such a poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policymakers; as well as building the conditions for public and private green infrastructure investments.


PROJECT BACKGROUND

GGGI has been working with the Government of Colombia to advance green growth policies and green investments, through strategic partnerships such as with the Ministry of Environment and Sustainable Development, the Ministry of Agriculture and Rural Development, Ministry of Finance and Public Credit and the National Planning Department, among others. In a new phase of collaboration with Government agencies at the national and sub-national level, GGGI with the support of the Kingdom of Norway will expand its Colombia Country Program by virtue the transition towards a greener growth pathway that is socially inclusive and contributive to Colombia´s medium term development agenda. Five years of support (2017-2022) will expect to see an impact of an increased capacity to mainstream green growth objectives into development planning and investments within the priority sectors and regions that are critical for Colombia´s future green growth, particularly in those areas that are highly susceptible to increased natural resource degradation and forest cover loss.

All the activities mentioned require constant support for the upcoming last year of the Norway II Phase project (until August 2023) in the Finance and Procurement workstreams in GGGI Colombia. Therefore, under the supervision of the Finance and Procurement Senior Associate and in coordination with the OED team and the Country Representative, the Finance and Procurement Support Consultant will assist Finance and Procurement workstreams as required.


OBJECTIVES OF THE ASSIGNMENT

The main goal of this consultancy is to provide support to the Finance and Procurement team in GGGI Colombia through the Finance and Procurement workstream activities. A non-exhaustive list of principal activities is: execute entry-level activities for financial monitoring (follow-up on contracts execution, revision of GLs, revision of PO status reports), maintenance activities for the files dedicated to monitoring financial execution vs. budget, detailed revision of personnel costs execution (through Timesheet reports), preparing input information for reports (internal and external), support operational procurement process cycle (procurement planning, monitoring procurement schedule, procurement activities execution), others as required.


Location
Colombia
City
Bogotá
Contract Type
Individual Consultant (Daily Rate)
Grade
Individual Consultant 2
Salary scale
Individual Consultant Scale
Contract Duration
12 months (364 days)
Deadline (23:59 KST)
29/08/2022
Job Reference
100006980
DELIVERABLES AND PAYMENT SCHEDULE

Under the direct supervision of the Finance and Procurement Senior Associate and in coordination with the OED team and the Country Representative, the Finance and Procurement Support Consultant will assist Finance and Procurement workstreams through the following activities and others that may be required:

Financial monitoring activities:

    • Execute entry-level activities for financial monitoring, such as follow-up on contracts execution, revision of General Ledgers and preparation of correction requests if required, revision of Purchase Orders (POs) status report, and correction requests if required.
    • Execute maintenance activities for the files dedicated to monitoring financial execution vs. budget. To keep these monitoring tools updated, capturing the execution and reallocation plans and decisions that come through the year in the decision-making spaces (Management Team Colombia, meetings with Programmatic Workstreams Managers, meetings with donors).
    • Execute detailed revision of personnel costs execution (through Timesheet reports).

Financial inputs for our systems activities:

    • Prepare financial input information to keep our ERP Budgets updated.

Financial reports activities:

    • Prepare financial input information for internal (GGGI Online for example) and external (donor and government counterparts) reports.

Procurement operational support activities:

    • Support operational procurement process cycle, through tasks such as: setting up files for procurement planning, monitoring procurement schedule, performing procurement activities execution.

Total Fee: Up to USD $ 20,628.00 (USD 95.5 per day), depending on candidate's credentials.


REPORTING ARRANGEMENTS

The consultant work progress will be monitored primarily through the weekly meeting coordination of the Finance and Procurement team and the weekly meeting of the Finance and Procurement team with the Country Representative.


SUGGESTED METHODOLOGY

The consultant should follow the specific methods provided by Finance and Procurement Senior Associate, which follows the Gran Agreement conditions, GGGI Rules and Regulations, and Finance and Procurement procedures set up for the Colombia Program. Day-to-day coordination will be supported by Finance & Procurement Senior Assistant.

All the information must be managed through the GGGI SharePoint Sites: Colombia Group, OED Colombia, others as required. All deliverables produced by the consultant must be submitted and revised by the Finance and Procurement Senior Associate, or the Finance & Procurement Senior Assistant if delegated, for Quality Assurance.

The consultant must be granted access to: GGGI email account, ERP account, GGGI e-Green Procurement Portal account and GGGI Online.

The consultant will receive from GGGI a laptop and a supply of minor assets to perform its work effectively, considering the intense use of Microsoft Excel for the tasks: external monitor, keyboard, mouse.


EXPERTISE REQUIRED

The description of expertise required may be split into the following parts:

Required:

    • Must be able to reside and work in Colombia.
    • Bachelor’s degree in engineering, environmental sciences, business, administration, or economics fields.
    • Exceptional analytical and quantitative skills; capacity for synthesis, presentation, and communication; strategic thinking skills.
    • A minimum of four (4) years of relevant work experience, or an equivalent combination of relevant education and experience
    • High oral and written English and Spanish.
    • Excellent written and report preparation skills.
    • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.).
    • Organized with excellent prioritization and attention to detail skills is required.
    • Strong and matured interpersonal skills and proven ability to work with multi-cultural teams.
    • Ability to work well under pressure and have a flexible approach to tasks given.

Desired:

    • Experience/knowledge of green growth and sustainable development.
    • An advanced degree in Environmental Economics / Environmental Management / Sustainable Development or other relevant fields.
    • Previous work experience with the GoC, international organizations, development partners, and high-level authorities.

SOCIAL AND SUSTAINABILITY SAFEGUARDS

GGGI as an institution abides by its project-level Sustainability and Safeguards Rules (SSR) for all projects aligned with international standards for Environmental and Social Safeguards. The SSR is aligned with commonly recognized international standards for Environmental and Social Safeguards (ESS), i.e. the WB Performance Standard, that ensure project level safeguarding of communities and people impacted by GGGI activities. GGGI has integrated project level Environmental and Social Safeguards into its Project Cycle Management (PCM) with mandatory Preliminary Gender and Social Assessments and ESS Screening of all projects to identify and manage risks.

In addition, GGGI’s Gender Equality and Social Inclusion Strategy 2021-2025 provides a framework toward achieving the principle of “Leaving No One Behind” in the transformation towards green growth, guiding GGGI's approaches to the mainstreaming of gender equality and poverty reduction in GGGI Colombia´s Program. This also includes the implementation of the GGGI Gender Equality and Poverty Reduction Policy Markers on all projects. GGGI’s Corporate Results Framework requires gender disaggregated indicators for participation in GGGI Capacity Building events.

GGGI’s Child Protection Rules and GGGI Rules on Sexual Exploitation ensure safeguarding of children impacted by GGGI activities or in contact with GGGI contracted personnel, with GGGI taking a zero-tolerance approach to child exploitation. GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. All procedures mentioned above are accompanied by guidelines and capacity building efforts. GGGI also provides a work environment that reflects the values of gender equality, teamwork, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. GGGI promotes equal opportunities for all including persons with disabilities.

All GGGI´s policies are available for open consultation under the following link: https://gggi.org/policy-documents/


ANTI-FRAUD AND SAFEGUARD

GGGI is committed to apply transparency and accountability in its decisions and actions, and to practice integrity in all aspects of its operations. GGGI's anti-corruption policy establishes zero tolerance for corruption and fraudulent, coercive, and collusive practices in GGGI's operations. The whistleblowing policy is available at the following link https://gggi.org/site/assets/uploads/2017/11/Whistleblower-Policy_02072015.pdf

In addition, all GGGI's policies are available for open consultation under the following link: https://gggi.org/policy-documents/


ADMINISTRATIVE INFORMATION

Date to close is Korean Standard Time (KST) – not Colombia time. Applications submitted after the deadline will not be considered. A consortium, or a firm may not be engaged for the individual consultant assignment.

GGGI evaluates applications based on eligibility requirements, relevance of academic study, work experience and the level of interest and motivation to contribute to GGGI’s goals. If your application is successful, you will be asked to participate in a competency-based interview.


Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.