Accounts Payable Specialist

GIS is a premier energy, industrial, and infrastructure services company providing multidisciplinary engineering, construction, and program delivery solutions across the Energy, Industrial, Infrastructure, and Power sectors. With more than 75 years of experience supporting offshore and onshore energy projects, GIS delivers integrated services spanning traditional and renewable energy, industrial engineering, state and local infrastructure, and utility-scale solar development. Our work is driven by a strong commitment to safety, innovation, and executional excellence.

Position Summary:

As an Accounts Payable Specialist, you will play a critical role in supporting the Accounts Payable Team by tackling daily tasks, as well as cumulative functions that are fully resolved on a more long-term basis.

Key Responsibilities:

• Manage incoming mail and direct it to the appropriate recipients.
• Answer telephone calls.
• Prepare outgoing mail and correspondence, including emails, faxes, and physical checks.
• Support with company expenses.
• Report all incidents and accidents to the supervisor immediately, regardless of their size.
• Complete payments and manage expenses by receiving, processing, verifying, and reconciling invoices.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Properly save documents to maintain historical records of all invoices, reports, receipts, and checks.
• Verify invoices for accuracy and completeness, including processing supplier invoices and credit notes and communicating with suppliers to resolve discrepancies.
• Ensure compliance with company policies and procedures for accounts payable.
• Track company invoice obligations, make accurate and timely payments, seek approval when necessary, and report inaccuracies and variances.
• Reconcile and verify company invoices and monthly statements and assign payments to applicable cost centers.
• Develop and maintain accounts payable processes and monitor costs for company operations.
• Make and track appropriate sales and use tax payments on invoices as needed.
• Collaborate with external vendors to resolve invoice problems or inaccuracies.
• Monitor vendor agreements and identify discount opportunities.
• Ensure all accounts payable processes comply with guidelines and corporate standards.
• Collaborate with other accounting and finance team members.
• Assist with corporate audits and other financial reporting requirements as necessary.
• Receive and verify expense reports and reconcile them with account balances and other office records.
• Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Assist with accounting records and ledgers by reconciling monthly statements and transactions.
• Track and correct discrepancies with accounts.
• Facilitate vendor payments, reviewing purchase orders, and resolving discrepancies.
• Record entry of, verify documentation for and distribute payments.
• Support or execute weekly payment runs.

Qualifications:

• Education: High School Diploma or equivalent required. Bachelor’s degree in Business, Finance, Accounting, or a related field preferred.
• Experience: 1+ year of experience in performing Accounts Payable tasks in a corporate setting.

Skills:

• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently and prioritize tasks
• Strong analytical abilities
• The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals
• Solid communication skills, with proficiency in speaking and writing
• Computer literacy, as accounting specialists are responsible for keying information into various computers and software programs
• Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers
• The willingness and ability to comply with local, state, and federal financial regulations, as well as the rules established by the company itself

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work Environment: This job operates in a professional office setting. The role may require occasional travel.
• Physical Demands: This role requires the ability to sit for extended periods while working on a computer. Ability to occasionally lift and carry up to 20 pounds.

EEOC Statement:

GIS is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.