Coordinator- Facilities USA

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Job Title: Facilities Coordinator

Reports To: Manager- Facilities Plant USA

Job Status: Exempt

First Solar reserves the right to offer you a role most applicable to your experience and skillset.

Basic Job Functions:

  • Performs diverse administrative support and facilities coordination duties with a high degree of confidentiality for the management team
  • Education/Experience:
  • Associate degree in engineering preferred
  • Bachelor’s Degree or equivalent preferred
  • 1-2 years’ experience including facilities coordination and shipping/receiving, document control.
  • Contract reviews is a plus
  • CAD drawing updates and reviews
  • Database experience preferred
  • Required Skills/Competencies:
  • Excellent understanding and experience with computer applications, specifically Word, PowerPoint, Excel, Outlook, MS Project and SharePoint.
  • Note taking and report writing skills; Budget tracking.
  • Effective interpersonal skills.
  • Superior oral and written communication skills.
  • Excellent telephone and email etiquette.
  • Advanced ability to organize and stay on top of tasks/projects.
  • Tact and good judgment in confidential situations and proven experience interacting with senior leaders of the organization.
  • Ability to switch fluidly between a wide range of tasks.
  • Experience handling purchasing and legal documentation (contracts, purchase orders, NDAs, etc.) preferred.
  • Ability to manage and coordinate with internal and outsourced service providers including janitorial and general building maintenance.
  • Experience administering MS SharePoint applications including intranet site administration and document control.
  • Essential Responsibilities:
  • Manage building janitorial and maintenance service providers. Scheduling of building inspections/preventative maintenance (i.e. fire code, backflow prevention valves, Comfort Systems PM, etc.)
  • Manage documentation, budget and record keeping for facility.
  • Coordinate with in-house; outside responsible parties and all corporate support functions (Property manager, FS facilities management, etc.)
  • Primary site interface for Finance, Accounting and AP. Enter purchase requisitions.
  • Manage site key-card access system, coordinated with corporate facilities department.
  • Maintains team calendars, screens and directs calls, e-mails and other communications.
  • Compile facility metrics, quarterly/monthly/weekly reports. Prepares presentation materials, spreadsheets and draft letters.
  • Exercises independent judgment and escalates serious or unique problems to higher levels.
  • Organizes documents and files.
  • Exercises effective communication at all levels of the organization and fosters team building.
  • Adheres to all safety procedures and good housekeeping standards.
  • Other duties as assigned.
  • Job description subject to change at any time.
  • Reporting Relationships:
  • This position will not have direct reports.
  • Travel:
  • 0% - 5% (On occasion/as needed for training, etc.)

Estimated Salary Range:

  • Estimated Salary Range: $20-$28/hr

US Physical Requirements:

Choose the most relevant section. Remove all other sections.

Manufacturing & Maintenance Physical Requirements:

  • Will sit, stand, or walk short distances for up to 12 hours per day.
  • Will climb stairs on a frequent basis.
  • Will lift up to 58 pounds on an occasional basis, according to work instruction.
  • Will lift up to 37 pounds on a frequent basis.
  • Will push or pull up to 27 pounds of force on an occasional basis.
  • Will push or pull up to 10 pounds of force on a frequent basis.
  • Required to use hands to grasp, lift, handle, carry or feel objects repetitively on a frequent basis.
  • 20/40 vision in each eye (with or without correction) and the ability to distinguish between red, yellow, and green is required.
  • May reach above shoulder heights and below the waist on a frequent basis.
  • May stoop, kneel, or bend, on an occasional basis.
  • Must be able to comply with all safety standards and procedures.
  • Ability to wear personal protective equipment is required (including, but not limited to; steel toed shoes, cut resistant gloves, jackets, aprons &/or arm guards, safety glasses, hearing protection).

Office Physical Requirements:

All positions in our office require interaction with people and technology while either standing or sitting. To best service our customers, internal and external, all associates must be able to communicate face-to-face and on the phone with or without reasonable accommodation. First Solar is committed to compliance with its obligations under all applicable state and federal laws prohibiting employment discrimination. In keeping with this commitment, it attempts to reasonably accommodate applicants and employees in accordance with the requirements of the disability discrimination laws. It also invites individuals with disabilities to participate in a good faith, interactive process to identify reasonable accommodations that can be made without imposing an undue hardship.

Potential candidates will meet the education and experience requirements provided on the above job description and excel in completing the listed responsibilities for this role. All candidates receiving an offer of employment must successfully complete a background check and any other tests that may be required.

Equal Opportunity Employer Statement: First Solar is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.