Office Administrative Assistant

Office Assistant – Family First Energy, LLC

Location: California
Employment Type: Full-Time
Schedule: Monday – Friday, 7:00 AM – 4:00 PM
Pay: Based on experience

About Family First Energy

Family First Energy, LLC is a growing energy efficiency and home improvement company committed to helping families lower their utility bills, improve comfort, and reduce carbon emissions. We take pride in treating every home like our own — delivering quality work, honest communication, and a positive impact on our community. Our team values teamwork, accountability, and continuous learning.

Position Summary

We are looking for a reliable and detail-oriented Office Assistant to join our team. This person will support daily office operations, assist with scheduling, organize project files, communicate with clients and field staff, and help keep everything running smoothly behind the scenes. The ideal candidate is organized, dependable, and enjoys working in a fast-paced environment where no two days are the same.

Key Responsibilities

• Answer phones, respond to emails, and assist customers with questions about appointments and services.
• Schedule and coordinate jobs for field crews, ensuring efficient daily routes and timelines.
• Maintain digital files for projects, invoices, and reports.
• Enter job details and data into company systems accurately and promptly.
• Prepare and organize work orders, materials lists, and project documentation.
• Track inventory and order office or job site supplies as needed.
• Support management with payroll timesheets, invoices, and expense tracking.
• Communicate with utility program administrators and vendors as needed.
• Assist with new hire paperwork and team communications.
• Help maintain a positive, family-first office culture.

Requirements

• High school diploma or equivalent (associate’s degree preferred).
• Strong computer skills (Microsoft Office, Google Workspace, and data entry).
• Excellent communication and organizational skills.
• Ability to multitask and prioritize deadlines.
• Previous experience in office administration, customer service, or construction/energy programs preferred.
• Bilingual (English/Spanish) is a plus.

Why Join Family First Energy

• Family-oriented environment built on trust and teamwork.
• Opportunity to grow with a company focused on energy efficiency and sustainability.
• Competitive pay, paid training, and advancement opportunities.
• Make a difference in helping families save money and energy every day.

  Equal Opportunity Statement:
  Family First Energy, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

  At-Will Employment:
  Employment with Family First Energy, LLC is at will, meaning either the employee or employer may terminate the relationship at any time, with or without cause or notice, in accordance with applicable law.