Real Estate Operations & Facility Management Specialist

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Amsterdam, Netherlands

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30+ days ago

EVBox is the leading global manufacturer of electric vehicle charging stations and charging management software. With over 100,000 charging points across more than 55 countries worldwide, we help electric drivers get access to charging infrastructure at any point in their journey.

Today, with many projects running across the world, we move forward by perfecting our original recipe with a next generation of hardware and software that is energy-efficient, future-proof, and easy to use. The growth and success of EVBox is driven by the passion and dedication of everyone in the company. EVbox has grown into an international team across multiple offices worldwide. Today, over 750 driven professionals coming from different walks of life are working for EVBox. As a fast-growing scale-up within the beating heart of the clean tech industry.

Detailed scope & responsibilities:

Facilities Strategy & Operations:

  • Develop a strategic business plan for our global real estate & facilities which supports the overall Facilities Management strategy and EVBox's strategic plans.
  • Manage our global real estate & facility services portfolio and corresponding global budget
  • Responsibility for reviewing and rationalizing existing lease contracts of our global offices (Rotterdam, Munich, other small local offices)
  • Ensuring the performance of suppliers and any outsourced services meet or exceeds the contracted service levels and KPIs
  • Setting annual budgets & targets for the team aligned with the overall company & department OKRs
  • Report based on functional, financial, sustainable and experiential KPI's
  • coordinate together with the office management & receptionist team our office support globally across our EVBox (serviced) offices and locations: Develop and implement innovative and effective processes and procedures
  • Collaborate with other key stakeholders like IT, security and HR to roll our new offices and moves efficiently; specifically take on a project lead role for the new facility project in Essen, Germany together with our service partners to ensure a successful project and office opening
  • Build (international) service partnerships for acquisition of real estate and providing facility services -> close collaboration with the legal team: Legal is involved in review of contracts already, drive and own contracts in terms of the commercial and operational aspects of leases
  • Building up a network of external advisors that are ready to support when needed (e.g. law firms, real estate agents/advisors)
  • Ensuring stakeholders (Sales, Operations, Services & Support) are supported in needs for office locations -> Scope is support for all offices, to ensure that local teams (e.g. Sales, Operations, R&D) can focus on their responsibilities and not have to manage facilities on the side
  • Maintaining relationships with landlords
  • Coordinate and collaborate with the Office Management Team on HSE requirements and improvements

Transversal activities

  • Align together with HR on a working from home <> return to the office strategy and policy (hybrid work); collaborate closely with the NL Works council on this topic and plan
  • Improve and own the working from home / working from the office policy in alignment and collaboration with HR and Compensation & Benefits
  • Collaborate with C&B on global employee benefits (e.g. WFH allowance, travel allowances, lunch cards, ....)
  • Focus on re-energising our workforce and building strong social connections cross-functional / cross-departmental
  • Drive and be involved in culture & way-of-working initiatives across the organisation together with HR, D&I, Employer Branding, Internal Communications (e.g. office events, company events/parties, ownership initiatives, collaboration, ...)
  • Support the EVBox global travel management platform with our external partner regarding budget control, collaboration, services provided
  • Improve and rationalise where possible and needed

Who you are:

  • A Commercial background or experience from a Real Estate business will be an asset
  • 3+ years of relevant experience
  • Strong affinity for governance procedures and SOPs
  • Strong analytical skills, solution orientation and 'can do' proactive approach
  • Advanced Microsoft Office skills, especially in Excel, Word and PowerPoint
  • Basic SAP skills will be an asset
  • Fluent written and spoken English, Dutch will be an advantage
  • Strong team and customer focus
  • Knowledge of laws, regulations and standards in the field of buildings, constructions and mechanical and electrical infrastructures will be an asset
  • Negotiations and contract management skills

EVBox will retain your personal data collected through the application process for 1 year after the position is filled in case of rejection. You can request your data to be deleted at any time. Please read here how EVBox processes your personal data.