Interim Executive Assistant (part-time)

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EVBox

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Amsterdam, Netherlands

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30 days ago

Duration of Contract: 7 to 12 months
Work hours: 24 to 32 hours per week, depending on availability


About EVBox

We empower forward-thinking businesses to build a sustainable future by providing flexible and scalable electric vehicle charging solutions.

You'll be helping us to create a sustainable future of transportation with quick thinking and clear communication that'll keep our operations running smoothly.

About the Role

We're looking for a part-time (24-32 hours) Interim Executive Assistant to support the General Management Team (GMT) responsible for all executive functions, including for instance HR, Technology, and Finance. As our new colleague you will coordinate and manage agendas, as well as support the planning of meetings.

You will be in a critical function within our organization, the first point of contact for all executive leaders, and will be fielding the information coming to and from the team. The dynamic nature of this role requires exemplary time management skills and the ability to identify and anticipate the GMT's needs. The role must interact seamlessly across a broad range of professionals, including the Board of Directors, and cross-functional leaders that report to the CEO.

Your responsibilities:

Meetings and Travel

  • Coordinate GMT-, as well as Board meetings, including necessary travel arrangements
  • End-to-end coordination of internal/external meetings, events and conferences, i.e. booking of meeting rooms, managing logistics of visitors etc. for GMT members
    • Organize the agenda, minutes, and reports for key management meetings
  • Organize complex, multi-stop, international travel arrangements with detailed itineraries for GMT members

Organisational Ownership

  • Proactively manage extensive calendars and expenses.
  • Organise and maintain diaries of GMT managers
  • Deal with incoming email, telephone and physical post for GMT members
  • Producing documents, briefing papers, reports and presentations for GMT members
  • Create and proof-read documentation, including presentation materials, proposals, and general correspondence for GMT members
  • Managing databases and filing systems, file and retrieve confidential corporate documents, records and reports, circulating when necessary

Your Qualifications:

  • Available for 24 to 32 hours per week; for 7 to 12 months. An extension thereafter depends on the circumstances
  • English and Dutch Proficiency
  • 2-5 years prior experience in supporting a senior executive or team
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • You are a pragmatic individual, with a problem-solving mindset
  • You are proactive and well-versed in offering best solutions to the executive management
  • You have outstanding organizational and time-management skills, including being able to multitask and prioritize the considerable daily workload
  • You are used to handling extremely sensitive information
  • Ideally previous experience in fast growing scaleup

EVBox will retain your personal data collected through the application process for 1 year after the position is filled in case of rejection. You can request your data to be deleted at any time. Please read here how EVBox processes your personal data.