Supply Chain Procurement Administrative Assistant

Purpose The Supply Chain Procurement Administrative Assistant will be responsible for aiding the Supply Chain Team in maintaining the accuracy of the ERP system.

Reports to Supply Chain Manager

Vacancy Status

Local Candidates Only

Position Type

Full-Time.

FLSA Status

Hourly

Essential Job Functions

· Use of Enterprise Resource Planning (ERP) system to perform the following tasks:

o Purchase Orders

Acknowledgements

· Update Acknowledgements as received through leesportprocurement@indicon.com email address

· Update or Add Ship/Tracking information in Syteline for use by non-Procurement Indicon staff members.

Past Due PO Lines

· Clean up existing Past Due lines by updating the system.

· Identify true Past Due lines.

· Escalate Past Due lines to appropriate team members or to SC Manager.

o Purchase Orders – Receiving Errors

Review Receiving Errors Cart to identify Purchase orders that cannot be received in.

o Purchase Orders – Invoicing (3-Matching) Errors

Identify and rectify the invoicing errors.

Maintain KPI file to monitor Invoicing Error KPI.

o SIM Board – updates and escalations

Update both Electronic and Production SIM boards to reflect most accurate and up to date information.

o Environmental Compliance tracking in ERP system.

· Perform additional duties as required by the Supply Chain Manager.

· Ensure staff members follow all safety regulations.

Requirements

· The position will be filled by a candidate interested in pursuing or continuing to develop their office and manufacturing skills.

· Proficient in Microsoft Office, including a working knowledge of Excel.

· Ability to quickly learn how to interact with an Enterprise Resource Planning (ERP) System – Syteline 10 knowledge a plus but not required.

· Excellent communication and organizational skills

· Detail Oriented and an awareness of soft skills.

· Follow 6S practices daily.

Essential Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· This is work that requires the following physical activities: sitting, sifting, twisting, lifting, finger dexterity, grasping, feeling, repetitive motions, talking, hearing, and visual acuity.

· Extended periods of sitting are routine, and the job may require the ability to lift 50 lbs.

Education/Experience

· Associate or bachelor’s degree in supply chain, Business, or related field.

· High School diploma or equivalent

Working Environment

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• Frequently communicates with employees, vendor and logistical companies

For this role you must have authorization to work in the United States. There is no employer sponsorship of U.S. residency or work authorization with this role. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity, or expression, genetic information, or any other legally protected status.

The above statements are intended to describe the general nature and level of work being performed by the incumbent. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position, as listed above.