Events Project Manager, Climate Corps

Organization icon

Environmental Defense Fund

Location icon

New York City, NY, United States

Clock icon

30+ days ago

Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth — for everyone.

We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 850 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.

Our culture,
values and commitment to diversity make EDF an exciting and meaningful place to work. Every job here makes a difference. Won’t you join us?
Responsibilities :
Overall Function
The Events Project Manager will play a key role in designing and facilitating Climate Corps fellow and alumni learning opportunities and network connections throughout the year. The Events Project Manager will lead the US program’s largest events including its flagship fellow training in the Spring and annual conference in the Fall by designing the content and agenda, inviting and managing speakers, leading the team through execution, and more. Additionally, the Events Project Manager will oversee all event logistics for Climate Corps, support alumni network management, and contribute to other aspects of the program as needed.

Key Responsibilities
Develop and manage a high quality professional multi-day training event for fellows and annual conference for alumni including but not limited to:
  • Design events by outlining content, creating agendas, and identifying and selecting trainers
  • Manage the selection process for an events management company as well as contractors and speakers including developing scope of work, communicating timelines and expectations, creating contracts, facilitating practice sessions and collecting feedback
  • Coordinate with other staff at EDF, leveraging internal expertise and thought leadership to educate incoming fellows and alumni
  • Manage training platforms, coordinating with EDF IT on contracts as needed, uploading data and ensuring access and ease of use for participants
  • Oversee training team to ensure all event logistics and communications are completed according to project timeline and specifications
  • Works with International Climate Corps Manager to coordinate fellow and alumni participation in events globally
  • Lead all training communications with support from the Communications Associate
  • Manage training budget by negotiating contracts, approving onsite or virtual logistics expenses, etc.
  • Oversee 1-3 members of the training team as well as the Climate Corps team in planning virtual, pre-event and on-site logistics and networking activities
  • Ensure continuous updating of Salesforce database by tracking in-person and virtual network events, and coordinating with IT as necessary;
Play a key role in Climate Corps network management and activities by:
  • Communicating with alumni for network events, monitoring and contributing to a virtual community platform, and executing mass communications as needed
  • Contributing to annual network engagement strategy planning including the annual events calendar and regional events strategy
  • Overseeing the network regional hub strategy including alumni hub management, budget, logistics support as needed and attendance tracking
  • Coordinate logistical arrangements for meetings and events including: Identifying, researching and recommending locations for events and activities, developing and overseeing invitations and guest lists, organizing catering and meeting set-ups, creating event collateral and materials and providing on-site support and coordination as needed
  • Manage a portfolio of approximately 10-15 summer fellowships while maintaining accompanying host relationships
  • Participate in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values
  • Participate in key fellowship processes including host recruiting, fellow recruitment presentations, implementation check-ins, feedback surveys and after-action reviews
Required qualifications for this position include:
  • Bachelor's degree with 4+ years of work experience; or master’s degree with 2+ years relevant experience
  • Ability to work both independently and as part of a highly collaborative and geographically dispersed team in a fast-paced, dynamic and professional environment
  • Highly organized and analytical self-starter with a passion for environmental issues
  • Interest in and experience with coordinating events and event logistics
  • Ability to oversee details with high accuracy and juggle multiple tasks in high-pressure environments
  • Strong project management skills including demonstrated ability to use independent judgement to plan, prioritize, and organize a diversified workload
  • Confidence and reliability in independently and creatively solving problems and making decisions
  • Strong leadership skills and aptitude for delegating tasks to teammates on complex projects
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and background
  • Ability to incorporate feedback and desire to grow, innovate and elevate events and opportunities
  • Strong proficiency in the use of PCs, the Microsoft Office suite of software (Outlook, Word, Excel, PowerPoint, and SharePoint), database programs, and
  • Willingness to travel (~20% of the time)

Desired qualifications include:
  • Basic knowledge of the business implications of climate and energy issues
  • Experience in planning or running events consisting of 30+ attendees
  • Working knowledge of LinkedIn, MailChimp, SharePoint, Cvent, Google suite products and Zoom

EEO Information:
Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.