Donor Engagement and Events Coordinator

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Environmental Defense Fund

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New York City, NY, United States

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24 days ago

Overview:
Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth — for everyone.

We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 850 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.

Our culture,
values and commitment to diversity make EDF an exciting and meaningful place to work. Every job here makes a difference. Won’t you join us?
Responsibilities :
EDF's Development Department is responsible for developing and managing relationships with the organization's donors and prospective donors. The Donor Engagement and Events team is responsible for engaging existing donors and building EDF’s pipeline of support through events, field trips and targeted programming.

Overall Function
The Donor Engagement & Events Coordinator will work under the supervision of the Senior Donor Events Specialist to provide data, project management, and administrative support to the Events Team. They will play a key role in coordination between the Data, Events and Research teams. This role will also handle discreet data management projects in various platforms used by EDF including, but not limited to, CommonGround (Salesforce), and CVENT databases. The Donor Engagement & Events Coordinator will also provide day-of logistical support for donor events, Board meetings, and virtual engagements and will be expected to maintain the highest standard of professionalism in both written and verbal communications.

KEY RESPONSIBILITIES
  • Serve as primary point of contact for event registrations. Provide timely and professional follow-up to all inquiries, coordinating with event staff and portfolio managers as needed.
  • Lead the management and maintenance of event team data, including:
    • Collecting, compiling, and maintaining invitation lists
    • Creating and uploading daily event RSVP reports
    • Maintaining events and departmental calendars, event files and other online databases, including via Microsoft OneDrive, Project Space and files kept on Development internal shared drive
    • Manage all donor research requests in collaboration with the Research Team
    • Partner with the Data Team on event attendance reporting, developing new reports and queries as needed
  • Under the supervision of the Senior Donor Events Specialist, work on special projects as needed such as statistical analyses of event invitation and attendance data
  • Assist with designing, building and maintaining e-mail invitations and registration pages through CVENT
  • Working with lead event planners, manage various logistics for smaller events including (but not limited to) venue recommendations, menu planning, speaker scheduling and vendor management
  • Work with Senior Donor Events Specialist, Data Team, and Events Team to create and implement processes and materials designed to improve efficiency and effectiveness of event projects
  • Coordinate the production, inventory, collection and shipping of supplies and materials (event signage, brochures, programs, giveaways, nametags, etc.) for offsite events
  • Arrange and facilitate weekly Event Team meetings. Responsible for scheduling additional meetings with internal staff and external stakeholders in support of event planning as needed.
  • Provide on-site assistance with event logistics, as required
  • Perform other administrative duties in support of events as needed but not limited preparing invoices and expense reports, assisting with vendor research and maintaining speaker and vendor databases.
  • Participate in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values
QUALIFICATIONS
We seek a highly organized, detail-oriented self-starter. The qualifications for this position include but are not limited to:
  • Bachelor’s degree and experience in Development or events preferred
  • 3+ years of event planning and/or non-profit development experience highly preferred
  • Excellent writing and proofreading skills
  • Advanced skills in Google Suite and Microsoft Office: OneDrive, Outlook, Word and Excel
  • Knowledge of web-based contact/CRM and event management platforms such as Salesforce and CVENT is a plus
  • Commitment to maintaining confidentiality about sensitive information
  • Ability to oversee details of complex projects with a high level of accuracy and attention to detail and follow through on tasks with minimal follow-up
  • Ability to prioritize and handle multiple tasks in a high-pressure environment
  • Ability to work independently while managing various tasks
  • Strong communication skills
  • Demonstrated ability to use sound judgment to identify and solve problems
  • Ability to work occasional nights and weekends and travel as needed for event staffing
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.

Due to the volume of employment applications and queries received, EDF is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Environmental Defense Fund is an Equal Opportunity Employer
EEO Information:
Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.