Coordinator, Energy Transition Operations

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Environmental Defense Fund

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New York City, NY, United States

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27 days ago

Overview:
Put your passion and skills to work for the planet. Climate change is the most urgent issue of our time, and we need people like you to help us build a vital Earth — for everyone.

We’re Environmental Defense Fund, a fast-paced nonprofit with a growing staff of more than 850 people in nearly 30 countries. We deliver game-changing solutions that cut climate pollution and strengthen people’s ability to thrive despite the effects climate change is already having. We work wherever we can have the most impact, from local communities to top companies to governments worldwide, and even in space.

Our culture,
values and commitment to diversity make EDF an exciting and meaningful place to work. Every job here makes a difference. Won’t you join us?
Responsibilities :

Overall Function


Under the direction of the Manager, Program Operations, the Coordinator provides vital programmatic and administrative support by developing and implementing efficient protocols for managing and tracking projects, expenses, invoices, and contract management, scheduling, and meeting and event planning for projects designed to help advance the goals of the Energy Transition Team. This position supports team members located in different time zones and countries within the Energy Transition Team so the ability to work independently with minimal supervision is required. The Coordinator proactively solves problems and independently troubleshoots and addresses issues that arise and possesses strong communication skills. This is a challenging role requiring advanced organizational and time management skills, great attention to detail and the ability to respond to quickly shifting priorities.

This job can be in our Austin, NY, Raleigh, DC, or Boston offices or can be remote.

Key Responsibilities:
  • Work with team management, staff, and mission finance to help maintain and monitor budget.
  • Update monthly project forecast, which includes collaborating with the Financial Analyst to review monthly reports of actual vs. budget results; investigate and explain variances from budget for income and expense line items; and advise managers, staff and mission finance on trends and issues of concern.
  • Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the team and preparing correspondence and reports as needed.
  • Administer contracts for consultants, including assistance in writing and processing contracts and grants and working with staff and consultants to ensure the fulfillment of contractual obligations and timely submission of invoices.
  • Maintain calendars and provide travel arrangements for program leadership.
  • Conduct the administrative processes of the team, which include expense reports, budget maintenance and invoice processing.
  • Follow through with finance staff to ensure payments are made and consultants apprised.
  • Manage other administrative tasks associated with staff, consultants, and interns, including logistics, office needs, and telecommunications.
  • Assist team staff and other colleagues to better communicate and coordinate on joint projects.
  • Assist in planning and execution of event logistics.
  • Participate in advancing EDF DEI goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.
  • All other relevant duties and responsibilities as assigned.

Qualifications:
  • Undergraduate degree plus 3 or more years of relevant experience or 4 or more years of professional experience may substitute for undergraduate degree
  • Creativity, attention to detail, and the ability to multi-task and get work done under pressure.
  • Must have the ability to work in a highly collaborative and matrixed environment and the ability to build and maintain relationships across the organization.
  • Excellent project support, contract management, and administration skills.
  • Strong verbal and written communication skills.
  • Ability and willingness to work as a strong team player and independently as a self-starter.
  • Ability to manage and prioritize diverse, simultaneous tasks.
  • Experience with budgeting, accounting and/or bookkeeping a plus.
  • Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint); experience with Concur and/or NetSuite a bonus.
  • Interest in environmental advocacy is strongly preferred.
  • Demonstrates self-awareness, cultural competency and inclusivity, and ability to work with colleagues and stakeholders across diverse cultures and backgrounds.
  • Fluency in English required, and one additional official UN language (Arabic, Chinese, English, French, Russian, Spanish) strongly preferred.

EEO Information:
Environmental Defense Fund is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.