Program Manager, Southeast Campaigns
San Francisco, CA, United States
30+ days ago
ABOUT ENERGY FOUNDATION
Energy Foundation's (EF) mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate—for today and future generations.
EF supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. For 30 years, Energy Foundation has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.
EF is headquartered in San Francisco, CA, and our more than 70 staff members are based in locations throughout the Midwest, Northeast, Southeast, and Western regions, where they can best serve our programs, partners, operations, and other functions.
Over the past two decades, the EF team has supported and coordinated sophisticated and effective networks of grantees and allies who share the vision of a prosperous and healthy future powered by clean, reliable, affordable, and safe sources of energy. Through these deep-rooted partnerships, EF has made progress in the largest and fastest-growing energy markets in the world.
The primary responsibilities of the Program Manager, Southeast Campaigns (Southeast Campaigns PM), include managing the day-to-day execution of a select set of Southeast team campaign-related grantmaking and projects, while ensuring alignment with overall program strategy and goals. Using strong organizational, analytical, and communications skills, the person in this position is expected to manage the workflow of key Southeast's campaign-related efforts, specifically in 3-4 states, and to improve collaboration within the region.
Embodying EF's values of community, equity, learning, service, and transformational impact, the Southeast Campaigns PM also will help strengthen the Southeast team. This involves generating and implementing ideas for systems, program, and operational improvement, collaborating closely with peers and colleagues, and contributing to a positive working environment.
EF actively prioritizes and seeks to expand diversity, equity, and inclusion within our organization and through our work. We encourage people of color and candidates with diverse backgrounds, experiences, and perspectives to apply.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Manage Southeast campaign-related projects and plans, ensuring milestones are met and deadlines are reached.
- Lead the grantmaking for a portfolio of Southeast campaign-related grantees to align with strategic plans, state priorities, and team values.
- Design, manage, and continually evaluate grants, contracts, and projects within a portfolio of campaign-related work of the Southeast team.
- Collaborate closely with the Southeast Program Associates to offer the highest quality grantee engagement throughout the year, ensure timely responses and clear feedback on proposals, and develop a deep understanding of grantees' own priorities, strengths, and weaknesses.
- Work directly with Southeast team leadership—particularly the Program Director, Campaigns—to develop and track program strategic objectives and activities for broader communication.
- Synthesize and analyze Southeast strategies and activities for broader communication. This may include consolidating reports or preparing visual presentations on behalf of the team.
- Draft funder communications and board dockets on behalf of the team, working with the EF Strategic Partnerships team and the Southeast team.
- Support Southeast team's strategic funding-partner relations work, including regular reporting on program activity and milestones and drafting funder communications on behalf of the team.
- Participate actively in workstreams around budgeting and other organization- and team-wide systems and processes.
- Provide ongoing support for program expansion and development.
- Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.
- With assistance from the supervisor and others, formulate your own learning and development plan. Identify and seek out professional development opportunities, including networking, information interviews, training, projects, etc.
- Recognize that we are stronger when we are diverse and inclusive, and embody these values in internal and external EF work.
SPECFIC JOB RESPONSIBILITIES
- Convene and facilitate cohorts of grantees around shared projects and structures; where relevant, directly manage consultants leading specific projects.
- Advise Program Director, Southeast Campaigns, on budgeting and grantmaking related to new and ongoing campaign priorities throughout the region.
- Maintain an awareness of budgets and shifting priorities to offer proactive and clear communications to grantees to avoid surprises and maintain trust throughout the network.
- Actively track the implementation of states' annual plans and proactively support grantees, consultants, and teammates in sharing updates and recommendations on any necessary adjustments or feedback.
- Develop and provide clear timelines, templates, and schedules for projects led by EF staff or consultants on relevant projects.
- Support the Program Director, Southeast Campaigns, in determining goals for the EF Southeast Program.
- Use project management and communications tools, such as Asana and Slack, to facilitate complex workflows.
- Occasionally, EF hosts convenings with grantees and partners; the person in this position would be responsible for developing the content, identifying participants, and organizing an agenda for such an event. This is not more than once a year.
- As requested by the Program Director, Southeast Campaigns, develop agendas, facilitate meetings, and track and manage action items across team meetings relevant to the Southeast campaign efforts.
- Keep the Southeast team informed of milestones and deadlines; work with Program Coordinator, Southeast, to track and streamline requests for feedback and information from EF national teams to regional teams.
Program Development and Alignment
- Serve as a Southeast team representative on cross-cutting initiatives; develop and implement processes and systems to streamline information flow and ensure alignment across programs.
- Research, document, and disseminate best practices across states and regions, with EF national teams, and with grantees and advocates in the field to promote shared learning as the program expands.
Support Southeast Team Partner Relations Work
- Working closely with the Strategic Partnerships team and Senior Regional Director, Southeast, design and manage reporting systems to ensure funders of the EF States and Regions Program are kept up-to-date on program activity, milestones reached, shifts in strategy, program expansion status, etc.
- Assist in the production and delivery of Southeast team products with the partner relations team.
- Monitor and manage relevant deadlines for reports, proposals, and updates.
- Draft or edit reports, proposals, and updates for funders.
- Aid in the production and quality control of work products, including writing, editing, and formatting Word documents, PowerPoint presentations, and Excel spreadsheets that communicate public engagement strategies, activities, results, and assessments.
- Research and prepare briefing materials and board docket materials.
- Research specific topics and prepare reports and visual aids, as requested.
- Reports to the Program Director, Southeast Campaigns.
- Significant experience in project management and coordinating teams.
- Demonstrated knowledge and work experience in one or more of the following areas: energy, climate, environmental studies, public policy, and candidate or policy campaigns.
- Hands-on experience in the non-profit advocacy community, ideally in relation to campaign design, creation, and implementation; climate or clean energy expertise is preferred.
- Technical skills: minimal intermediate skill level using Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; willingness to engage in budget planning and management processes using Excel and internal systems; familiarity with Google Drive/Google docs and project management software.
- Project management: experience advancing multiple projects that involve various stakeholders and deadlines to a successful completion.
- Multitasking: experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment.
- Planning and organizing: prioritizes work activities, uses time efficiently, develops realistic action plans with a strong attention to detail; manages a variety of responsibilities; prioritizes tasks and allocates time to planning, thinking, and mapping out tasks.
- Analytical skills: reviews, analyzes, and synthesizes a variety of information and makes recommendations; anticipates problems, opportunities, and needs of the team, and develops results-oriented conclusions; organizes ideas and information in unique ways.
- Collaboration: establishes productive, cooperative relationships within the team and across the organization; responds to others' needs and priorities in a timely way, resolves conflicts constructively, proactively addresses or anticipates potential conflicts; gives and receives feedback in ways that will enhance working relationships; exchanges information and ideas with internal and external constituents to develop and implement best practices.
- Oral and written communication: ability to present information clearly and succinctly in conversation and in writing; ability to present concise themes visually; responds to inquiries accurately and in a timely manner.
- Flexibility: copes skillfully with unexpected events, handles several projects simultaneously, adapts style of communication to suit the audience, and supports change efforts.
This position may be required to travel 2-3 times a year for 1-3 business days at a time.
This is a full-time position. The target salary is $93,600 for candidates based in the Southeast region. EF provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits and paid time off.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to spend extended hours at the computer.
EF is a remote-first work environment. Employees have the option to work remotely within the Southeastern region, or at our Raleigh office. The office includes some shared workspace, some individual offices, shared kitchen facilities, with moderate noise levels and a collegial atmosphere. On occasion, there are activities or events after work hours.
Job Type: Full-time
Pay: $93,600.00 per year