Acquisition Bid Manager

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EIT Climate-KIC

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19 days ago

Job Title: Acquisition Bid Manager
Team: Acquisition

Reports to: Community Fundraising Orchestrator

Contract: Full-time

Level: Intermediate
Please refer to our Capability Framework
Salary: Competitive for Not-for-profit organisation
Location: Belgium, Italy, Netherlands, Poland, Slovenia, Spain, UK
Start Date: As soon as possible

Apply By: Interviews will happen on a rolling basis till we find the right candidate. It is advisable to apply as early as possible.


EIT Climate-KIC (Knowledge and Innovation Community) is Europe’s foremost climate innovation initiative, entrusted by the European Commission to catalyse transformation through innovation. Headquartered in Amsterdam, with circa 160 people distributed all over the EU, EIT Climate-KIC leads and orchestrates innovation with a community of more than 400. Together we conduct activities in 39 countries. We partner with cities, regions, governments and communities with the highest climate action ambition; providing the framework and expert support to holistically manage the complexity of climate change and deliver accelerated climate action.

EIT Climate-KIC operates as a not-for-profit platform working through public-private partnership, wielding both public and private funding. We consist of 3 Legal entities: a Dutch BV Holding company (for profit) with 14 branches in European jurisdictions, providing grant management, innovation orchestration services, and impact investment advisory owned by a Dutch-based foundation with charity status – Climate-KIC International Foundation – with subsidiaries in the UK.


The Acquisition Bid Manager will focus on bid teams coordination and proposal development to help meet Climate-KIC’s funding goals, as well as contribute to generating and pursuing new opportunities. The bid manager will analyse opportunities as they arise, assess funding rules and guide the overall proposal development and bid process. They may write proposals and help manage relationships across Climate-KIC, with partners and with some funders directly. They will also contribute to strategy setting for income diversification as well as research, develop and maintain new prospect and deal pipelines for regular review.

They will lead the coordination of mid to large value bids and may work also with other members of the Acquisition team to coordinate the most strategic/significant bids.

Key Responsibilities

  • Coordinating bids and bid teams, writing elements of proposals, ensuring technical content is positioned for the specific funder, managing all stakeholders and ensuring high quality submissions following all relevant internal processes. This will include coordination of major Horizon Europe proposals and European Funding bids .
  • Ensuring that relationships with funders, content and material for proposals and bids are managed well. Contributing to/leading the bid development process to ensure high quality submissions.
  • Identification of new opportunities and leads based on own expertise and networks, working closely with demand scouting and programme teams, stewarding relationships of some key accounts and coordinating with other account leads.
  • Producing and maintaining high quality, compelling prospecting pitch materials (presentations, intros, brochures), and working in close coordination with comms team to ensure consistency with branding, messaging and associated guidelines.
  • Actively participating in high level prospect meetings and funder cultivation and management, together with relevant stakeholders.
  • Initiating, leading on and managing any prospecting and cultivation activities together with relevant members of the team, such as events, workshops, alliances etc.
  • Liaising closely with the acquisition team leadership on any administrative processes to best support the smooth and effective functioning of the acquisition team.

Key Working Relationships

  • Acquisition Team
  • Bid leads from across delivery clusters
  • Enabling services


To be successful in this role you will be an individual with great flexibility and willingness to undertake a range of tasks to meet needs. A self-starter that with initial instructions and minimal guidance can independently and successfully submit compelling and compliant bids that meet the funder’s requirement and follow organisational processes. You will bring a process driven personality with an outstanding attention to detail supported by a qualitative judgement and adaptive decision-making striving for improvement of the internal processes.


The successful candidate should have a minimum of 5 years and a maximum of 10 years of relevant experience in fundraising, bid development, management, and submission of mid- to large-scale bids for either European, national, philanthropic funds or commercial clients.


  • Bid writing and coordination of technical content.
  • Business development and lead generation.
  • Account management and funder cultivation.
  • Multi-stakeholder management.
  • Understanding or experience of budget development for programmes.
  • Working in highly agile and adaptive environments.
  • Specific Horizon Europe proposals and/or European Funding bids training would be desirable.
  • Understanding or experience of climate change programmes or systems innovation would be desirable.
  • Experience or willingness to work with collaborative IT applications (we use Office365 and Microsoft Teams, SharePoint as well as Miro, Zoom, Mentimeter etc.)
  • Full professional proficiency in English is a must. A second European language would be a plus.
  • Knowledge of CRM (i.e. Salesforce) would be desirable

Qualities, Personal Style, and Approach

  • Strategic and analytic acumen in relation to complex challenges.
  • Diplomatic with strong negotiation skills.
  • Commercially oriented persona.
  • Results oriented style to meet tight deadlines.
  • Strong accountability with problem solving mindset.
  • Completer/finisher.
  • Curiosity and a learning mindset.
  • Inclusive leadership.


Candidates must have the right to work in the location they're applying for (i.e. be able to work without requiring visa sponsorship) prior to applying for the position. Ideally, the successful candidate will be based close to a EIT Climate-KIC office, but we support full remote or hybrid forms of working and offer a high degree of flexibility.

At EIT Climate-KIC we are wholeheartedly committed to building a diverse and representative team and an inclusive workplace that values different life experiences and perspectives, and encourages personal development, learning and growth.

When recruiting we look to achieve diversity in the candidate pool. We actively encourage applications from underrepresented groups and are happy to consider reasonable adjustments to that will foster success in potential employees from diverse backgrounds and life situations. And because our team has differing needs and personal circumstances, we offer a high degree of flexibility to accommodate all working patterns.