Project Controls Specialist

Cyclic Materials™ is building a resilient circular supply chain for rare earth elements and other critical materials. Through our proprietary MagCycle℠ and REEPure℠ processes, we recover rare earths from end-of-life products and transform them into high purity materials used in the production of permanent magnets. These materials are critical to the modern economy, including the production of electric vehicles, electronics, AI infrastructure, wind turbines, defense, and advanced manufacturing technologies.

Founded in 2021, Cyclic Materials has rapidly progressed from technology development to commercialization. We currently operate facilities in Ontario and Arizona, with a new expansion underway in South Carolina. Backed by US$75 million in Series C financing led by T. Rowe Price, alongside strategic investors including Microsoft, Amazon, Hitachi Ventures, BMW i Ventures, Jaguar Land Rover’s InMotion fund, Energy Impact Partners, ArcTern Ventures, and Fifth Wall, we are scaling to meet growing global demand for a secure and sustainable rare earth supply.

We have established commercial partnerships with global industry leaders such as Solvay, Vattenfall, Lime, and VACUUMSCHMELZE, enabling the deployment of recycled rare earth materials into real world supply chains. In 2025, Cyclic Materials was named one of the Top 10 Climate Tech Companies to Watch by MIT Technology Review.

We are growing quickly and building the industrial backbone required for a circular rare earth economy. Joining Cyclic Materials means working on complex and exciting challenges at scale, alongside a team committed to executing and delivering measurable impact. If you are motivated by building critical infrastructure and advancing the circular economy, join us and help accelerate the growth of rare earth recycling.

The Project Controls Specialist will play a vital role in supporting multiple concurrent construction and infrastructure projects across our Corporate HQ and Spoke and Hub locations currently three sites in North America, with expansion into Europe on the horizon. This role involves integrating schedule, cost, and risk data to provide a single source of truth for project performance. They ensure all tasks stay within scope. They will be responsible for building interactive dashboards in Power BI and using MS Excel to monitor progress, forecast trends, and facilitate data-driven decision-making for leadership. 

Responsibilities:

• Provide project controls support across multiple active construction and infrastructure projects to ensure alignment with scope, schedule, and budget
• Build and maintain strong working relationships with internal stakeholders and external partners throughout the project lifecycle
• Collaborate on key project documentation, such as project charters, scopes of work, communications plans, and stakeholder engagement plans
• Perform ongoing analysis to identify scheduling variances, risks, and opportunities; escalate findings to leadership as needed
• Accurately incorporate change orders and project impacts into master schedules
• Demonstrate expertise in scope control, change management processes, and cost impact assessments
• Interpret contract terms and assess how they impact the project cost
• Support monthly reporting deliverables to project leadership and executive stakeholders
• Review design specifications to build comprehensive and realistic project costs
• Maintain WBS coding structure and oversee schedule documentation and reporting protocols
• Lead and facilitate project costing and change order meetings
• Provide support to executive sponsors (e.g., SVP of Capital Projects, Project Managers) with activities including cost status tracking, reporting, charge code monitoring, RFP preparation, cost estimates, purchase orders, code library maintenance, and QA-related documentation
• Lead or enhance document control systems, ensuring proper handling, filing, and transfer of engineering and confidential materials

Qualifications:

• Minimum of 4 years' experience in experience in project controls, scheduling, or cost engineering, strong understanding of Earned Value Management methodology
• 4–6 years of cost analysis experience (Required)
• 4–6 years of experience in the mining and/or industrial manufacturing (Required)
• Strong Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, VBA/Macros) Microsoft Project, Power BI (DAX, Power Query) for building complex, user-friendly dashboards
• Familiarity with project scheduling tools (e.g., Primavera P6, MS Project) and ERP systems (e.g., SAP, Oracle).
• Excellent written and verbal communication skills with the ability to proactively manage stakeholder expectations
• Able to work independently and collaboratively within a cross-functional team
• Highly organized with strong analytical skills and attention to detail
• Bachelor's degree in a relevant discipline (e.g., Engineering, Project Management, or related field)

Pay Range: $75,000 CAD - $93,000 CAD

Why You Will Love Cyclic Materials  

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email HumanResources@cyclicmaterials.earth. Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.