Office Manager

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Conservation Law Foundation

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Boston, MA, United States

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21 days ago

Conservation Law Foundation (CLF) is seeking an Office Manager to join our team working to protect New England’s environment for all people. The Office Manager will provide crucial administrative support to CLF’s Boston Office and to CLF’s Environmental Justice Program including scheduling, logistical planning, participating in internal teamwork, managing relationships with external partners, document review and filing, and budget tracking support to ensure efficient and well-organized operations. The Office Manager reports to the Vice President of Massachusetts and works closely with the Vice President, Environmental Justice. The position is based in the Boston office with some opportunity for remote work.

What you’ll do

  • Provide general administrative support to MA office, VP of Massachusetts, and VP of Environmental Justice such as planning meetings and events, taking minutes and notes, assisting with legal filings, coordinating information technology needs, maintaining document storage, maintaining subscriptions, and covering office reception;
  • Provide MA State Board support, including coordinating all meeting dates and logistics, preparing meeting minutes and other Board materials, as well as Board relationship management and assignment tracking;
  • Participate in a multidisciplinary team focused on partnerships, including managing a database that tracks partnerships and working with key staff internally to keep information current and organized;
  • Support development efforts for the MA office, including coordinating visits and calls to donors and assisting with the planning and execution of special events;
  • Assist Vice Presidents and other staff with various financial tasks, including preparing expense reports and tracking staff expenditures, preparing annual budget development, collecting receipts and compiling monthly credit card reports for staff, tracking expenses, as well as processing invoices and submitting to the Finance Department;
  • Prepare reports, memos, and presentations;
  • Act as backup support to IT and Facilities management and Operations teams; and
  • Other duties as assigned.

What you’ll need

We are looking for a motivated and mature self-starter who can work both independently and as a productive team member. To be successful in this role, you’ll need:

  • At least three years of professional work experience or equivalent;
  • Ability to take initiative, solve problems, and assess priorities;
  • Commitment to developing new skills and responsibilities;
  • Demonstrated experience with general office procedures;
  • Strong administrative capabilities, including proficiency with Microsoft Office (Word, Excel, PowerPoint, OneNote, Office 365), with preference for someone experienced with database software;
  • Strong organizational, interpersonal, and communication skills;
  • Commitment to working collaboratively with colleagues and partner organizations;
  • Commitment to environmental justice, diversity, equity, and inclusion;
  • An undergraduate degree.

About CLF

Conservation Law Foundation (CLF) protects New England’s environment for the benefit of all people. A nonprofit, member-supported organization, CLF uses the law, science, and the market to solve the region’s most challenging environmental problems from climate change to ocean conservation to transportation. Every day, CLF advocates stand up for New Englanders – in state houses, court houses and board rooms, regulatory hearings and community gatherings – to forge innovative paths to environmental progress and economic prosperity for all in our region. To that end, CLF works with communities of color, and also communities that are economically or otherwise disadvantaged, which often suffer disproportionately the impacts of environmental degradation.

CLF is committed to representing New England’s diversity in our staff, volunteers, boards, and membership and creating a positive, inclusive workplace culture where all can thrive. People of color are encouraged to apply.

Salary & Benefits

CLF offers a competitive salary, an extensive benefits plan, and an open and accepting work environment where differences are highly respected. The base salary for the position is $52,000; actual salary will reflect experience and qualifications.

We recognize the value of work-life balance and also strive to create opportunities for growth for all employees through professional development.

CLF considers the health and safety of its staff members and their families, our guests, our visitors, and the community at large to be a top priority. All offers to work, intern, or volunteer with CLF are conditioned on the candidate complying with CLF’s mandatory COVID-19 vaccination policy.