Project Finance Coordinator

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Conservation International

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Puerto Princesa, Philippines

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30+ days ago

Project Finance Coordinator

Project Site/Duty Station : Puerto Princesa City, Palawan

Division/Program : Asia Pacific Field Division/Philippines

Application Deadline : 08 September 2022

Type of Contract : Fixed Term, Full Time

Starting Date : 01 November 2022

Expected Duration : 4 years

Conservation International Philippines Foundation, Inc. (CIPFI) is an Affiliate of CI, a US-based environmental non-profit organization. Our mission is “Building upon a strong foundation of science, partnership and field demonstration, empower societies to responsibly and sustainably care for nature for the well-being of humanity.” CIPFI applies innovations in science, economics, policy, and community participation to protect the earth’s richest regions of plant and animal diversity in the hotspots, major tropical wilderness areas and key marine ecosystems.

Duties and Responsibilities:

Under the supervision of the Project Finance and Operations Director (PFOD), this position is responsible for the disbursement and financial reporting transactions of the project. The Project Finance Coordinator will ensure compliance of the project to the CIP Delegation of Authority done via CI systems in Concur and Business World which includes: (a) review of Request for Payments, (b) completeness of supporting documents, (c) encoding accurate transaction entries for approval of PFOD prior to payment, and (d) notify CIP Finance Manager for processing of payments.

KEY RESPONSIBILITIES

1. In coordination with the PFOD, ensure accurate and timely monthly, quarterly, and year-end financial close for Phase 2 NCS Palawan project;

2. Upload financial data in the CI financial software, as assigned by the PFOD;

3. In compliance with CIP/CI financial procedures and policies:

3.1 Provide support to the PFOD to ensure the accurate and timely processing of pay transactions and appropriate reclasses;

3.2 Ensure accurate and timely processing of staff cash advances and liquidation, identify discrepancies, and communicate them to the concerned staff;

3.3 Monitor ageing of cash advances and ensure strict adherence to finance policies;

4. As endorsed by the PFO, notify and provide CIP Finance Manager of the list of transactions that are approved by PFOD in the system for the processing of payments;

5. Prepare documents for internal and external audits and finance reports/documents that may be requested by the PFOD and CIP Finance Manager;

6. Maintain systematic and complete filing system of finance documents.

7. Monitor compliance of project staff to the bi-monthly timesheet submissions and ensure accuracy of entries;

8. Perform other tasks that may be required by the PFOD to support the project.

PEOPLE AND RESOURCE MANAGEMENT RESPONSIBILITIES

  • Does not manage staff but may assist peers, interns, volunteers, contractors and others.
  • Does not have authority to allocate resources or approve budget expenditures.

Qualifications:

  • Bachelor’s degree in Accounting/Accountancy
  • At least four years of related work experience, specializing in any or all areas of Accounting,

Grants and Contracts and Administration

  • Maturity in handling confidential information
  • Good oral and written communication skills (English and Filipino)
  • Knowledgeable in tax regulations and government-mandated benefits
  • Keen to details and thorough in work output
  • Willing to abide by CI Code of Ethics and Policies

Working Conditions:

(in keeping with Philippine Government and CIPFI regulations health and safety regulations during

COVID-19 pandemic)

  • Typical office environment. May need to do field work may need to work extended hours as needed.

CI Values: We expect that all employees will embrace the values of our organization. www.conservation.org

Passion: We are inspired by nature and cherish the diversity of life in all of its forms.
Respect: We respect and trust each other, and we embrace our diversity of cultures, talents, and experiences.
Integrity: We act with integrity and are accountable for our actions.
Optimism: We are optimistic about the future of life on Earth and are confident that, with our partners, we will achieve unprecedented conservation results.
Courage: We tirelessly pursue our vision, taking bold action and persevering through challenges.
Teamwork: We work together, recognizing that openness, collaboration and cooperation are fundamental to achieving a healthy and prosperous world for all.

Kindly send letter of intent with your resumé that will include three references, including their email and contact numbers on or before 08 September 2022.

Job Type: Full-time
Contract length: 48 months

Salary: Php41,000.00 - Php50,000.00 per month

Benefits:

  • Health insurance
  • Life insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Puerto Princesa City, Palawan: Reliably commute or planning to relocate before starting work (Required)

Application Deadline: 09/08/2022
Expected Start Date: 11/01/2022