Communications and Events Coordinator, CI Europe and Global Public Partnerships

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Conservation International

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Brussels, Belgium

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Communications and Events Coordinator, CI Europe and Global Public Partnerships

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Brussels-Belgium, United Kingdom, France, or the Netherlands

CI Europe- Global Public Partnerships leads CI’s engagement with European partners: European Union institutions, European governments, European corporate and foundations, and other key stakeholders for policy, partnerships, and funding opportunities relevant to CI’s global miss

The Communications and Events Coordinator – Europe and Global Public Partnerships is an integral member of the CI Europe- Global Public Partnerships team (CIE-GPP), reporting to the VP Europe Strategy and Partnerships, and working closely with the Engagement Lead – UK and Europe and the Senior Manager, Outreach and Partnership Development to support the execution of CI’s stakeholder communications and events activities in Europe. The focus of the position is on the following areas:

  • Events: Support all elements of event production for CI Europe- Global Public Partnerships, including but not limited to: Maintaining an events calendar and materials, support the generation of content and communications, tracking invitations, formatting briefings, researching and securing venues and suppliers, coordinating with other divisions to support delegates and participants, driving logistical coordination, tracking follow ups, being available for on-site support and liaising with event counterparts.
  • Communications: Research, synthesise, and curate content to support targeted outreach efforts. Maintain an up-to-date portfolio of key assets for CI –Europe-Global Public Partnerships. Maintain an annual editorial calendar; support the identification of communications opportunities. Support the compilation of social media content. Support internal communications efforts and coordination across the CIE-GPP team.
  • Stakeholder management: Support the management of stakeholder groups including but not limited to Europe Council, CI-UK Board, public donors, and other partners by tracking contacts and storing information, helping to draft informative materials for fundraising and engagement efforts, scheduling meetings, and taking minutes.
  • Systems management and administrative support: Manage and maintain up-to-date outreach tracking systems including CI’s CRM (Raiser’s Edge), calendars, databases and contact lists to ensure effective record-keeping and coordination around outreach opportunities.

RESPONSIBILITIES

  • Support the execution of stakeholder communication and events strategies in Europe, collaborating with relevant team members and divisions to ensure effective internal coordination and to support outreach activities.
  • Manage and update outreach tracking systems, diaries, and calendars to aid effective internal coordination, external communication, and information storage.
  • Support all elements of event production.
  • Maintain a portfolio of key assets to support fundraising and engagement efforts with a diverse range of European stakeholders.
  • Maintain an editorial calendar to assist with the identification of communication opportunities in Europe.
  • Where needed, help to draft and compile content for reports, fact sheets, newsletters, and social media. Compile and format materials in preparation for stakeholder engagements, including for Europe Council, CI-UK Board, public and private partners, and other organisations.
  • Maintain repository of governance documents.
  • Other responsibilities as assigned.

WORKING CONDITIONS

  • Home working (remote) or Hybrid (if Belgium).
  • Occasional domestic and international travel may be required (less than 20%).
  • Candidates should be EU or UK nationals or have a valid work permit for Belgium or the UK.
  • Ability to work flexible hours to meet, consult, and advise staff in multiple time zones. Willingness to work extended hours to meet deadlines on occasion.
  • To support staff well-being, CI is committed to providing employees with appropriate flexibility. CI supports providing employees with inclusive, flexible work arrangements to allow them to balance work and personal needs while ensuring appropriate collaboration and communication.

QUALIFICATIONS

Required

  • 2-4 years of related work experience.
  • Excellent communication skills, both written and oral including the ability to synthesise information for a variety of purposes.
  • Demonstrated ability to convey complex content in clear, concise language.
  • Experience managing events or general project management is desired.
  • Excellent attention to detail, particularly with respect to information management, external communications, and event coordination.
  • Sound understanding of brand usage and standards, conservation and sustainability trends, science communication, or related disciplines.
  • Highly organized and proactive, comfortable working in a fast-paced environment with changing priorities.
  • Ability to work under time pressures and produce high-quality materials.
  • Proficient in presentation software such as PowerPoint; fluency with collaboration tools and other software packages such as SharePoint and Microsoft Office Suite.
  • Experience using CRM systems such as Raiser’s Edge or Salesforce.
  • Fluency in English is required.

Preferred

  • Bachelor’s Degree or equivalent combination of degree and work experience.
  • An interest in environment/climate change/development.
  • Work experience in an NGO or trade association.
  • Fluency in one or more European languages is highly desired.
  • Social media and/ or digital platform experience desired.

To apply for this position please submit a resume and cover letter.

Application Deadline: March 4, 2024 (11:49 PM EST)

See all Conservation International Career Opportunities HERE

Conservation International is an equal opportunity, affirmative action, and Diversity, Equity, Inclusion, and Accessibility-committed employer. We are proud to have a diverse, global workforce where employment decisions are based on qualifications, experience, position requirements, business needs, market conditions, merit, and other legitimate nondiscriminatory factors.

As a science-based organization, CI follows CDC recommendations for COVID-19 and other vaccines. Accordingly, for the health and safety of our employees, their families, and our community, subject to applicable local law, all Conservation International staff are expected to be vaccinated against COVID-19. However, vaccination is no longer a mandate or condition of employment and employees are not required to provide proof of vaccination. This means we will not require an individual to be vaccinated to enter a CI office, attend CI events or travel on CI-related trips. This applies for our community partners as well. This vaccine expectation applies to all team members working remotely, in a hybrid work arrangement, and on-site. Job applicants are NOT required to state their COVID-19 vaccine status in their application.