GEF/GCF Grants Manager
24 days ago
GEF/GCF Grants Manager
The COVID-19 pandemic continues to be a global challenge. Due to the fluidity of the situation, we periodically reassess our plans to reopen our offices. For the safety of our employees, our approach is tailored to the situation in each of the 30 countries we operate in. Travel is only conducted when absolutely necessary and safe to do so. Hiring managers will provide guidance on flexible work arrangements in accordance with country-specific safety policies.
Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
The GEF/GCF Grants Manager will report to the Senior Director of Grants Management, GEF/GCF Agency in managing the grant-making function of the CI-Global Environment Facility (GEF) Project Agency (CI-GEF) and the CI Green Climate Fund (GCF) Agency (CI-GCF) with a combined portfolio of over $200 million in projects under implementation and numerous others in the pipeline and strict donor requirements. The Grants Manager will be a member of the CI-GEF and CI-GCF Project Agencies, along with other Grants Managers. This position will support grants management for both CI-GEF and CI-GCF; with time proportioned to the needs of the current CI-GEF/GCF combined portfolio.
The Grants Manager will perform day-to-day grants management and operational oversight duties while collaborating closely with technical staff on the CI-GEF/GCF teams. They will ensure that all financial, compliance and administrative aspects of grants management are performed efficiently and to a high standard of quality, including review of grantees’ proposed budgets, procurement plans, grants management plans, and detailed financial reports; oversight of grant start-up and close-out process; preparation and delivery of grantee training and support; review of audits; leading in-depth desk reviews and/or financial site visits; and communicating with grantees and donor agencies. The Grants Manager will help ensure that their portfolio of grants complies with CI institutional policies and GEF/GCF donor requirements, with an emphasis on oversight of financial management, risk management, and compliance. They will also support the development of financial and operational components of funding proposals for multi-year, complex projects to the GEF and GCF ranging from $50,000 to $100 million, in the concept note, project preparation funding, and proposal stage.
The successful applicant will show competencies for grants management while working closely with a diverse team; excellent communication skills with grantees/clients, colleagues, and donors; and flexibility, adaptability, and ability to manage competing priorities.
- Provide financial and operational oversight to projects to verify compliance with strict CI and donor fiduciary standards and grant agreement terms by approving and monitoring annual project budgets, procurement plans, and grants-management plans; reviewing detailed quarterly and annual financial reports; coordinating with the Project Manager to ensure expenses are in line with project delivery and targets; and conducting in-depth transaction testing, desk reviews, and/or site visits to projects and grantees around the world.
- Review annual financial reporting to the donors (GEF and GCF) and respond to donor inquiries.
- Draft grant agreements and amendments, in coordination with other CI divisions.
- Build grantee financial and operational capacities through regular communications, training on donor and CI requirements, and the development of tools and guidance materials for grantees.
- Hold grant kick-off meetings to review grant agreement terms and financial reporting templates with grantees.
- Manage the grant closeout process with grantees and donors, and coordinate with other divisions of CI to ensure compliance with CI’s and donor policies.
- Prepare complex and clear disbursement requests to the donor and process disbursement requests from grantees.
- Record and track incoming and outgoing grants in SharePoint, Business World (Enterprise Resource Planning software), ConservationGrants (Salesforce Grants Management Platform), and Raiser’s Edge (fundraising software).
- Work closely with grantees to align their project needs with complex and restricted donor requirements during proposal development.
- Working with interdivisional colleagues, reviewing complex project budgets ($50,000-$100 million), co-financing requirements, and procurement plans to be submitted to highly restrictive public donors (GEF and GCF), and incorporating financial information throughout funding proposal documents and annexes.
- Conduct awardee financial due diligence and recommend mitigation measures and appropriate implementation arrangements to ensure appropriate controls are in place for the successful management of projects.
- Ensure quality control and ensure that CI, GEF, and/or GCF policies are followed during the project development stage of a project.
Agency and Compliance:
- Develop, maintain and update grants-management templates, policies, and procedures including but not limited to an agreement and amendment templates, budget and reporting templates, grantee selection and review process, and other grant monitoring or compliance requirements.
- Act as a subject-matter expert to teammates, colleagues in other CI divisions, and grantees.
- Manage CI-GEF/GCF Agency contracts and act as agency Procurement Officer.
Other duties as assigned by supervisor.
- This position is based in Bogota, Colombia and the applicant should have the required license to work in the country.
- Travel is expected internationally up to 25%.
- Bachelor’s Degree
- 4 to 6 years of relevant and transferable experience and experience in providing grants-management support (preferably 2 to 3 years).
- Strong organizational skills; ability to prioritize and manage high-volume and varied tasks and meet deadlines.
- Resourcefulness, adaptability and creativity, problem-solving skills, and ability to work proactively and independently.
- Service focus, courteous, tactful, and proven ability to work collaboratively and effectively with others from a variety of disciplines, cultures, and backgrounds.
- Excellent verbal and written communication skills with internal and external audiences.
- Strong work ethic and willingness to take ownership of wide-ranging responsibilities.
- Strong computer skills, proficiency with Microsoft Office package and web researching skills, and advanced skills in Microsoft Excel.
- Fluent in English.
- Fluency in written and spoken Spanish, Portuguese, and/or French.
- Understanding of procurement policies for International NGOs.
- Knowledge of, or experience working with, the GEF, GCF, or similar multilateral donors.
- Affinity for environmental and conservation issues.
- Experience in monitoring and managing grantees, preferably using grants-management software.
- Experience in reviewing detailed and complex budgets.
- Experience in interacting and/or reporting to donors, including public funding sources.
- Knowledge of Salesforce, Unit4/Business World, or similar ERP systems, Concur.
To apply for this position please submit a resume and cover letter in English.
See all Conservation International Career Opportunities HERE
Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled