Restoration Projects Specialist

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Conservation International

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Arlington, VA, United States

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20 days ago

Restoration Projects Specialist

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

This position can be based in the US (Arlington-VA, Seattle-WA), Mexico (Mexico City), Colombia (Bogota), Brazil (Río, Sao Paulo)

POSITION SUMMARY

With the growing consensus that nature can provide at least 30% of the climate mitigation needed to limit warming to 1.5°C and recognition that carbon removals from reforestation and restoration are the only scalable ‘technologies’ we have today to remove carbon dioxide from the atmosphere, many global initiatives have enabled political commitments for restoration. But without models and demonstrations of effective restoration at scale, a majority of these commitments have not turned into action or generated substantial impact.

As a core component of its Climate Strategy, Conservation International has set ambitious targets for scaling restoration globally as a climate solution. The Restoration Projects Specialist works with the Restoration Projects Director, Restoration Monitoring Manager, and other restoration team members to orchestrate a range of approaches to achieve these targets. These include supporting global and multi-country teams on day-to-day project implementation and monitoring, supporting portfolio expansion via project identification and development, and coordinating targeted actions to reduce barriers to the implementation and monitoring of new and existing restoration programmes across Conservation International.

The Restoration Projects Specialist provides project administrative and monitoring support to CI staff to implement restoration projects, ensuring compliance with restoration monitoring frameworks and the highest quality and standards for implementation. They provide day-to-day administrative support to all aspects of the project life cycle including project planning, work plans, implementation, monitoring, and reporting on deliverables and project status. Duties will include organizing virtual meetings and workshops and managing agendas and notes across CI offices and partners. They may also be called on to support travel logistics and drafting mission agendas, organizing resources tailored to each mission including communications. This position will provide support through developing project materials such as progress summaries and presentations; and assisting with data collection, writing, and editing of reports.

To be successful, the Restoration Projects Specialist needs knowledge and experience in project administration and operation day-to-day functions, data collection, and organization, as well as demonstrated experience working across diverse teams partners, and geographies.

The Restoration Projects Specialist works closely with Center for Natural Climate Solutions team members and with Conservation International programs and partners around the world. They report directly to the Restoration Projects Director in the Center for Natural Climate Solutions.

RESPONSIBILITIES

Project Monitoring and Reporting Support

  • Support the multi-country teams and partners on data collection and upload using Integrated Monitoring Framework, ensuring all data gaps are filled timely/monthly basis.
  • Quality control of reports submitted monthly, tracking incoming data, listing follow-up needed with local teams (ensuring corrections are made).
  • Support the data organization and management in spreadsheets and ensure data is readily available.
  • Aggregation of quantitative data for quarterly reports and assist in writing project technical reports.
  • Maintain monitoring schedule (monthly reporting coming in, sites established, baseline measurements taken, etc.) in accordance with project work plans.
  • Quality control of shapefiles (projection, correct attributes, strata).
  • Data processing - aggregation and organization into a usable format for scientists.
  • Data transfer back to the monitoring platform - integrating results from data analyses into the monitoring platform.
  • Support species analysis.
  • Creation of training materials (including organization resources etc.).

Project Implementation Support

  • Assist with financial and technical data gathering, including aggregation of technical and financial data into a usable format for approval including performance to date, salary burn rates, expenditure, etc. This includes highlighting questions or areas of concern to the Restoration Projects Director (e.g., write-up summaries on expenditure vs budget vs technical implementation for review, approval, and follow-up).
  • Organize data and maintain a schedule of delivery for each project (how many sites, trees planted, baseline info, vegetation monitoring, technical reports submitted, etc.) to support follow-up conversations during the country/partner calls to speed up the delivery in accordance with project work plans.
  • Prepare a summary of all technical reports for completeness and accuracy, and ensure that the document follows the project requirements and compliance with partner/donor agreements.
  • Maintain project trackers up to date, including updates on project profiles.
  • Assist with integration and implementation of safeguards (e.g., conduct screening processes for tech team review, organizing team calls, keep the process moving forward), including the development of training materials and user access of safeguards resources for CI staff, project teams, implementing partners, and other stakeholders.

Project Administration and Logistic Support

  • Assists with day-to-day project operations, administration, and logistics as assigned.
  • Organize virtual bi-weekly/monthly country calls and support workshops facilitation with CI country offices and partners to advance progress towards project implementation.
  • Manage agendas, logistics, minutes, reporting for meetings and workshops, and provide summary progress updates.
  • Track important due dates and deadlines and communicate the same to appropriate CI offices and partners.
  • Maintain administrative, workflow, and project monitoring systems.
  • Assist in writing project proposals, progress technical and financial summaries, and prepare presentations.
  • Organization and management of project documents and files.
  • Other duties as assigned by the supervisor.

WORKING CONDITIONS

  • Guidance on flexible work arrangements will be shared during the interview process.
  • For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. CI follows CDC recommendations for COVID-19 vaccines. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

QUALIFICATIONS

Required

  • Bachelor’s degree or equivalent experience in a related field.
  • 4 to 6 years of related work experience in providing administrative and project support.
  • Proficient in Microsoft Office software especially Excel and PowerPoint.
  • Experience with data collection and strong proficiency with excel.
  • Some GIS experience e.g. can open shapefiles, edit attribute tables, run basic analyses, and understand more complex processes.
  • Knowledge and skills in areas of project compliance, sub-award management, and data management
  • Strong organization and communication skills. Ability to prioritize and manage high volume and varied tasks and meet deadlines. Solid attention to detail and proofreading skills.
  • Resourcefulness and ability to work proactively.
  • Service focus. Courteous, tactful, and proven ability to work effectively with others from a variety of disciplines, cultures, and backgrounds.
  • Ability to work under general supervision and take initiative to solve problems under the supervisor's direction.
  • Knowledge of Spanish and/or Portuguese.

Preferred

  • Demonstrated experience in multi-country and partner-led ecosystem restoration project management and monitoring

To apply for this position please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled