Restoration Coordinator

The position will provide administrative and project support for Conservation International’s Restoration Team, including support to the Global Restoration Lead, and/or staff. This position will establish and maintain administrative, workflow, and program/project monitoring systems related to the growing restoration portfolio and partnerships and act as a liaison with staff and partners. Duties will include organizing conference calls, team/committee meetings, training, workshops, and social events and managing agendas, logistics, minutes, reporting, and the department calendar. They may also be called on to support training and learning events including communications, travel logistics, venue oversight, and processing travel reimbursements and related event expenses. This position will provide project support through developing communications materials such as decks, memos, and presentations; conducting and compiling research and reporting on key findings; and assisting with research, writing, and editing of reports. They will be called on to support overall program communications including drafting memos, and presentations, conducting and compiling research, and maintaining the program SharePoint sites (post documents, fact sheets, FAQ, and related information updates). They will provide administrative support to the Global Restoration Lead and other restoration staff managing engagements with key partnerships and networks, meeting logistics, the program calendar, and expense reporting.

This position will require knowledge of Conservation International’s policies, standard operating procedures, and values. The candidate must have the ability to communicate effectively with colleagues at all levels, both internal and external to CI.

• Provide daily ongoing administrative support to the CI restoration team and their partners, as needed, and ensure that all support tasks are carried out in a timely fashion.
• Organize conference calls, team meetings, training, workshops, and social events.
• Manage agendas, logistics, minutes, and reporting for meetings, workshops, and conferences.
• Field e-mails and telephone calls from key restoration partners, as appropriate.
• Organize and coordinate teamwork plans. Maintain an updated summary table of major outcomes for key restoration initiatives.
• Establish and maintain administrative, workflow, and program/project monitoring systems.
• Track important dates and deadlines and communicate same to appropriate staff.
• Conduct and compile research and reporting on key findings, and assist in writing and editing of reports.
• Prepare correspondence, presentations, and other communications material.
• Coordinate the restoration team’s communications and gatherings with partners and process expenses in a timely manner. Coordinate meetings and activities as needed.
• Maintain program websites, managing project documents and files.
• Assist in the day-to-day, managing of contract deliverables and consultants’ time.
• Perform related duties as assigned.
• Other duties as assigned by supervisor.