Project Coordinator

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Conservation International

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Arlington, VA, United States

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30 days ago

Project Coordinator

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY

Conservation International seeks an experienced project coordinator to support key projects and initiatives within the Brand & Communications team. This individual will provide assistance with administrative tasks and will also manage projects within CI’s Brand & Communications division.

This position will serve as project manager for projects within the Brand & Communications division. Building on a shared priority with oversight from the Chief of Staff, this will include setting agendas, convening relevant meetings and conversations, and following up on delivery from individuals across teams and divisions. Projects may include but are not limited to scheduling meetings, events, travel, internal correspondence, and more.

The Executive Assistant will work closely with senior staff throughout CI and external constituents, which requires diplomacy, strong organizational skills, and the ability to work effectively with others. This person must be able to quickly develop a working knowledge of CI’s policies, procedures, programs, and operations.

This position is based in Arlington, VA. The job duties for this position require it to be on-site at CI’s Arlington office the majority of the time.

RESPONSIBILITIES

  • Ensure that critical and sensitive information flows to the executive in a timely manner. Develop appropriate follow-up procedures.
  • Act as a liaison with other departments and others outside CI.
  • Prepare correspondence, memos, presentations, and other communications materials.
  • Resolve immediate requests and provide confidential assistance to the Chief of Staff.
  • With oversight, manage projects from early stages to completion, including setting agendas, arranging meetings and following up on progress across team members.

WORKING CONDITIONS

  • The position is currently based in Arlington, Virginia.
  • The position may require occasional travel.
  • This is a fixed-term position with the possibility of extending after 6 months.
  • The position requires the ability to occasionally work non-traditional or extended hours to support a global workforce in multiple time zones.
  • For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. CI follows CDC recommendations for COVID-19 vaccines. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

QUALIFICATIONS

Required

  • 2 to 4 years of related work experience in providing administrative and office support.
  • Excellent organization and communication skills.
  • Service focus and ability to gain cooperation to complete diverse duties. Experience working effectively with a wide range of people from a variety of disciplines, cultures, and backgrounds.
  • Excellent organizational skills. Proven ability to multitask, set priorities, and meet critical priorities. Comfortable working in a fast-paced environment with changing priorities.
  • Ability to work under general supervision and take initiative to solve problems without continual supervision.
  • High level of proficiency with the Microsoft Office suite, Google Docs, and web researching skills.

Preferred

  • Bachelor’s degree or up to four years of college-level work.
  • Experience working at a global, decentralized organization.
  • Spanish, Portuguese, Indonesian, or French fluency.
  • Knowledge of or an interest in conservation and international development.

To apply for this position please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled