Finance Manager

Organization icon

Conservation International

Location icon

Arlington, VA, United States

Apply now
Clock icon

30+ days ago

Finance Manager

Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.

POSITION SUMMARY - This position is based in Arlington, VA or Seattle, WA.

The Finance Manager is responsible for the financial management of the Conservation Finance Division within CI’s Conservation Partnerships team. The position reports to the Senior Director of Finance & Operations and will work closely with the Finance Coordinator. This position will work with divisions and field offices across the organization, and cross-functionally with programmatic, financial, and administrative staff to ensure the program achieves its deliverables timely, effectively, and efficiently.

The position will manage financial reporting and analysis, division and project budgets, project audits, cost proposals, and bank account reconciliation, and may oversee and/or lead financial system data entry. The position will manage and report on CI’s carbon credits portfolio. It will track and report on the CI Ventures portfolio of impact investments, and support credit due diligence for loans to borrowers and other impact investments. It ensures compliance with donor and CI policies regarding the use of funds.

Conservation Finance Division (CFD) is a grantmaking and impact investment division at CI dedicated to the development and financing of pioneering solutions for lasting change in environmental conservation. CFD has a total annual budget comprised of $3-4 million in operating costs, $5-10 million in grants to implementing partners, $3-5 million in direct investments and loans to businesses, and as much as $20 million in sustainable financing mechanisms such as endowments and sinking funds.

RESPONSIBILITIES

Financial Reporting & Analysis

  • Produce accurate and compliant donor financial reports by the due date, coordinating inputs and approval from other individuals and teams as required.
  • Produce and/or oversee internal budget vs actual reports to be shared with cost center managers monthly and ensure accuracy of reporting, compliance with the approved budget, and eligibility of expenses incurred.
  • Lead the development and ongoing preparation of relevant financial management dashboards and reports for management as required.
  • Lead preparation and presentation of financial information in staff meetings, as required.
  • Support project and/or program-specific audits and evaluations.
  • Support CI’s institutional audit as needed.

Budget Management

  • Manage annual budgeting process meeting institutional deadlines, incorporating multi-year budget considerations, and soliciting inputs from appropriate budget managers.
  • Modify the annual budget monthly to ensure the revenue allocations and expense budgets reflect current information and are an accurate forecast of expected project expenses.
  • Lead discussion and coordinate updates needed for monthly budget review meetings with the CI Finance team.
  • Manage and/or oversee cost allocations that are to be coordinated with CI finance, for example, occupancy costs.

Business Development

  • Lead the cost proposal process for fundraising efforts, ensuring institutional policies and procedures are adhered to in the cost proposal.
  • Support the development and management of multi-year budgets to inform discussions on potential shortfalls and funding gaps.

Awards Management

  • Manage and/or oversee the incoming award process, ensuring all donor agreements, amendments, and other revenue sources are accurately reflected in CI financial systems.
  • Ensure institutional policies and procedures are adhered to, including but not limited to aspects listed in the Proposal and Agreement Routing Slip, award setup of the Project Master File in BusinessWorld, and review of institutional reports such as the Project One-Line Summary for accuracy.

Carbon Credits and Impact Investments

  • Maintain VCU account records and facilitate the timely retiring/transfer of carbon credits.
  • Provide ongoing account & deal facilitation, including record consolidation and retention (ex: SERNANP), and monitoring of same. Lead in the coordination of the consolidation and formalization of processes for facilitating carbon deals and maintaining account records.
  • Coordinate with carbon registry to facilitate VCU activity and maintain project records.
  • Prepare and provide regular analytic reports to the SVP of Conservation Finance on VCU-related indicators.
  • Support credit due diligence on investment opportunities and active portfolio, including evaluation of client financials, projections, and business assumptions.
  • Manage and/or oversee tracking and finance analysis of investment portfolio, including drafting and management of borrower and creditor schedules and monthly accruals with CI accounting.

Other Responsibilities

  • Advise staff on donor requirements and provide training on policies as needed to ensure compliance.
  • Liaise with the Grants & Contracts Unit on sub-grants and sub-contracts financed by program funds on issues impacting financial reporting, donor compliance, procurement methods, and issues related to adherence to donor terms and intent.
  • Supervise and/or administer vendor payments.
  • Manage asset inventory needs in collaboration with IT or other departments as needed.
  • Lead and support ad-hoc projects that impact multiple divisions (special projects manager).

Other duties as assigned by supervisor.

WORKING CONDITIONS

  • Minimal travel of 1-2 trips per year may be required for the position to domestic or international locations.
  • Guidance on flexible work arrangements will be shared during the interview process.
  • For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. CI follows CDC recommendations for COVID-19 vaccines. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

QUALIFICATIONS

Required

  • Minimum of a Bachelor's degree in accounting or finance or a related field.
  • 4 to 6 years of related work experience.
  • Ability to work independently and as part of a team.
  • Advanced proficiency in Microsoft Excel (pivot tables, vlookups, advanced data manipulation, advanced formulas, and other data analysis tools available in Excel).
  • Excellent self-management and upward management skills including proactive communication to colleagues of progress against expectations.
  • Strong analytical skills with respect to various forms of data and experience with complex information management.
  • Ability to summarize and communicate financial information to decision-makers in ways that suggest solutions.
  • Ability to prioritize and manage competing deadlines.
  • Detail-oriented and highly organized.
  • Ability to work effectively with remote colleagues across the world.

Preferred

  • Spanish and/or French language proficiency.
  • Experience working in a multicultural setting and with offices around the world.
  • Familiarity with BusinessWorld financial systems.

To apply for this position please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled