Events & Meetings Manager, Funder Collaborations

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ClimateWorks Foundation

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San Francisco, CA, United States

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11 days ago

Description
About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

Department Summary — Funder Collaborations

Built to serve results-driven philanthropy, ClimateWorks leads collaborations that enable funders to strategize, learn, and execute new and existing climate initiatives. Our suite of best-in-class collaborations empower the largest global climate funders to increase individual and collective impact. We facilitate a wide range of international collaborations designed to build high-trust relationships, create strategic alignment, and facilitate coordinated actions across the climate philanthropy ecosystem, including funders, grantees, and other climate leaders. As part of our commitment to excellence, the Funder Collaborations team provides consistent, high-quality leadership and support for our collaborations that drive philanthropy’s impact on climate change mitigation.

The Funder Collaborations Department works closely as a team to strategically support high caliber global collaborations including funder forums, learning networks, and joint action groups, including ClimateWorks’ flagship collaborations. We like to say “collaboration is in our DNA”. It is core to how we operate internally and what we do externally.

Job Summary

The Meetings Manager, Funder Collaborations will report to the Director, Funder Collaborations, and will be based in the ClimateWorks San Francisco Office, supporting the department leadership as they organize multi-day international climate funder meetings and projects that tackle a breadth of climate mitigation and related strategies globally. The Meetings Manager will lead the operations and logistics for two (or more) high profile meetings a year. This includes management of an event team, supporting CWF staff in accomplishing their goals in funder meetings via strong event logistical support, and playing a bridge role between programmatic collaboration and event execution. The ideal candidate will possess an innate joy and curiosity for the art of event design and how events foster relationships, connection, and collaboration. They will be proactive, strategic, and detail-oriented, with a solutions-oriented project management approach and experience with both in-person and virtual events. This person will naturally “connect the dots” in projects with multiple moving parts, advance projects in ambiguity and thrive in a fast-paced, dynamic environment. The Project Manager must possess a strong ability to anticipate needs, collaboratively plan-ahead, and consistently operate with a high-touch client-service orientation.

As part of the Funder Collaborations team, they will be responsible for managing the execution of two to three major multi-faceted international convenings annually, plus coordinating and providing support to varied and evolving internal projects. The Meetings Manager may also manage key internal operational and infrastructure projects to support the collaborations.

Essential Tasks

Include the following and other duties as assigned:
Manage the planning and execution of multi-faceted international events

Manage a high-functioning event team to plan, organize and implement an average of two to three complex international convenings annually, with responsibility for managing and implementing the event planning, logistics, and operations to create successful and impactful events. Possible 2022-23 event locations include US, Europe, and India.
Organize and coordinate project execution and strong cross-team communication by setting process and standards, creating and managing to timelines; recording and issuing notes, delegating and tracking action items; following up with team members on progress and execution, helping staff and consultants accomplish their tasks, and filling gaps as needed.
Proactively support teamwork through dynamic project plan development and coordination, helping to balance competing priorities, anticipate upcoming needs and tasks to ensure that deadlines are met.
Manage event consultants and vendors to deliver in a timely, process-driven, and collaborative manner.
Organize and coordinate conference site selection and event contract processes; update and maintain key departmental operations; manage contact and file management systems for assigned projects and events, as well as other systems and infrastructure; partner with CWF’s IT, development, and other teams.
Design and manage events systems to support a robust participant meeting experience both in-person and virtually.
Manage, track and implement key event financial processes around project budgets, invoicing, and expenses, partnering with CWF’s finance team.

Event and project management systems and processes

Develop and execute a plan for project management system selection and team adoption.
Represent the department on cross-departmental projects or task forces that are advancing internal cross-team work.
Stay abreast of event best practices and how we might apply them in our work, particularly in the emerging hybrid event space.
Other event and project management projects and tasks as needed.

Required Qualifications
5-7 years of relevant experience managing and implementing deadline-driven project-planning processes and high-caliber events
Demonstrated history of organizing successful multi-day convenings, both in-person and virtually, and comfort using tools and platforms in both environments
Enthusiasm and passion for the role events can play in social change work
Solutions-oriented and flexible management style, able to navigate ambiguity to bring projects to successful shared outcomes
Experience building and maintaining flexible systems and plans for projects and events
Assiduous attention to detail, strong organizational skills, and passion for creating seamless logistics
Excellent collaborative skills, including strong communication with diverse stakeholders from other cultures
Able to work with diverse individuals to help them meet project goals, facilitating meetings and working across programmatic, collaborative, and logistical workstreams
Ability to handle sensitive matters with diplomacy and discretion (plus, a sense of humor)
Technically-savvy, keen to utilize technology platforms and a quick learner with new programs and platforms
Ability to travel internationally, typically about 20 days a year
BA or BS degree
Experience in nonprofit organizing or advocacy work, fundraising or stewardship, coalition projects or philanthropy preferred
Passion for social change, environmental, social justice or climate communities is a plus
Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
A commitment to a diverse, inclusive and equitable work environment
Commitment to the mission of ClimateWorks Foundation

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as SF-based and is currently operating with a hybrid-flexible schedule with 1-2 days/week in the SF office.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people - especially Black, Indigenous and People of Color - who are most vulnerable to climate impacts, and whose voices, ideas, and leaderships are crucial to winning the climate fight.

To ensure that we are making meaning progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Benefits

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Healthcare Plans:
Multiple options available through Kaiser & UHC

HMO - 100% coverage for employee and dependents
POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
Dental –100% coverage for employee and dependents
Vision – 100% coverage for employee and dependents

Fertility Benefit

Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

20 days (1st year)
25 days (2nd - 8th year)
30 days (9th year)

Holidays

11 Observed and 2 floating

401k Plan

After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*