Project Management Associate, Operations and Planning

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ClimateWorks Foundation

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Remote

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30+ days ago

Description

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.


  • Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
  • Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
  • Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

Job Summary

CWF seeks a proactive and collaborative Project Management Associate to support the planning and execution of complex organization-wide projects. The associate will report to the Director of Special Projects, Operations, but will provide services across the organization and work with dynamic teams of leadership, content experts, and operations specialists. Projects will mostly focus on capacity planning, infrastructure, and policies to meet its goals, leverage our global presence, and ensure that staff are well-equipped to succeed in a hybrid working environment.

The Associate will also play a key role in building a culture of project management within CWF, serving as a resource for staff and leadership on project management tools and approaches, and providing outstanding support in keeping organization-wide projects on track.

The ideal candidate will be detail-oriented and enjoy “connecting the dots” across projects with multiple moving parts. They will thrive in a fast-paced and mission driven environment, and be flexible, collaborative, and solutions-oriented when approaching new situations and challenges.


Essential Tasks

  • Provide direct project management for selected complex organization-wide projects:
    • Work with project sponsor and stakeholders to reflect scope, goals, deliverables, resource requirements, and timings for key projects
    • Effectively manage project scope, ensuring changes in scope are appropriately evaluated for impact and documented in project plans and schedules
    • Ensure consistent flow of information to project stakeholders to support coordination across the organization. Key information should include decisions, notes, action items, timeline, and activities
    • Track and report on project milestones (as identified with guidance from project sponsor)
    • With support from project sponsor and supervisor, identify risks and capture strategies for addressing them
  • Support development of CWF project management capacity
    • Serve as a champion and resource for project management practices across the organization
    • As requested, support teams and project leaders in developing project management tools that meet their needs
    • Develop and share tools and best practices to support consistent delivery of work across the organization
    • Participate in brainstorming and feedback sessions to address new opportunities or challenges as they arise
  • Support on process improvements and special projects
  • As directed, provide support to special projects within the Operations and Planning team, including by helping to develop agendas, take notes, and track follow-ups for key department meetings
  • Develop visual aides, slides, and other materials to communicate policies, processes, and other information to staff and leadership
  • Participate in brainstorming and feedback sessions to address new opportunities or challenges as they arise


Required Qualifications

  • Strong project management skills based on 2-4 years’ experience in a relevant role
  • Demonstrated comfort in communicating with stakeholders, including in following up on agreed action items
  • A commitment to the mission and values of ClimateWorks Foundation
  • Excellent relationship management and collaboration skills
  • Interest in change management and organizational processes
  • Ability to both work independently and seek help when appropriate
  • Experience using Asana or similar project management tools
  • Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
  • A commitment to a diverse, inclusive, and equitable work environment
  • Experience with, or aptitude for, facilitating meetings, including ensuring that there are clear decisions and action items being agreed to and communicated with relevant staff
  • Ability to join occasional calls outside of working hours to support staff and partners across Europe and Asia.

Desired qualifications include experience or expertise in one of the following areas:

  • Working in a hybrid (virtual and in-person) environment, including with collaboration tools (Mural, Miro, Jamboard, Slack)
  • Working in multiple countries and across cultures
  • Microsoft Office Suite (including Excel, Powerpoint, and Word)
  • Project Management certification or training


Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).


Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible. Exceptional candidates can work from the SF office or from other locations, geographic differential applied to compensation based on local cost of labor.


Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values diverse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of diversity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission


Equal Employment Opportunity

Equal employment opportunity and having a diverse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a diverse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified individuals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified individual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.


Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.


Benefits

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).


Healthcare Plans:

Multiple options available through Kaiser & UHC

  • HMO - 100% coverage for employee and dependents
  • POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
  • Dental –100% coverage for employee and dependents
  • Vision – 100% coverage for employee and dependents

Fertility Benefit

  • Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

  • 20 days (1st year)
  • 25 days (2nd - 8th year)
  • 30 days (9th year)

Holidays

  • 11 Observed and 2 floating

401k Plan

  • After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
  • After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*